Sub-batches can be automatically generated and registered in inventory upon registration from purchase orders and batch orders/production orders. For this purpose, it is possible to use the Create sub batch numbers function in the Registration form.
Once the Create sub batch numbers form is opened, users have the flexibility to generate sub-batches based on one of the following rules:
Define the size of each sub-batch (Qty per sub batch) and let the system automatically calculate the total Number of sub batches to be received.
Define the total Number of sub batches to be received and let the system automatically calculate the size of each sub-batch (Qty per sub batch) accordingly.
The following information is displayed in the Create sub batch numbers form:
The Start number defines the first number to be used for generating sub-batch numbers.
The End number is calculated based on the Start number and the Number of sub batches being generated.
The Sub batch type dropdown menu can be optionally used to select a sub-batch type to be assigned to the generated sub-batches.
The Format for the sub-batch number generation consists of the parent batch number plus a suffix (for example, “-###” will generate a sub-batch with a suffix with three digits).
Note
If the Sub batch number group field has been populated in the item card of the material being registered, one or more of the above field(s) could be pre-populated and/or non-editable by the users (please refer to the advanced sub batch numbering feature for additional details).
It is possible to define a default format for the sub-batch number in the Default sub batch ID format field in the General tab of the Inventory and warehouse management parameters form (Inventory management > Setup > Inventory and warehouse management parameters). The default format is automatically inherited into the Format field in the Create sub-batch numbers form upon registration, but it can be manually modified.
The sub-batch number is unique within a company. Upon registration and/or manual creation, the system will prevent users from generating duplicate sub-batch numbers.
If sub-batches have already been generated for a batch and additional sub-batches for the same batch have to be registered at a later stage, the system will automatically suggest the next Start number to avoid generating duplicates.
Example
The Logistics Department needs to receive 100.00 Kg of material in 5 containers (sub-batches) of 20.00 Kg each. The warehouse operator will fill in the Create sub batch numbers form as follows:
Qty per sub batch: “20.00”
Number of sub batches: “5”
Start: “12”
Format: Batch number + “-###”
The system will automatically generate five sub-batch numbers and assign 20.00 Kg to each sub-batch.
Additionally, the Create sub batch numbers functionality has also been added to the item arrival journal lines in Inventory management > Journals entries > Item arrival > Item arrival > Lines.
When a warehouse operator starts the arrival of incoming goods from the Arrival overview form (Inventory management > Periodic > Arrival overview), the system generates the item arrival journal, allowing the operator to automatically create sub-batch numbers.
Life Sciences Warehouse Management module introduces similar functionalities to generate sub-batch numbers during material registration via mobile device.