1. Equipment Rental
  2. Rental Management
  3. Flows

Register additional expenses (F&SCM)
Process flow

On a project that is linked to a rental order or work order to the following project transactions can be registered and posted:

  • Expense journal
  • Hour journal
  • Fee journal
  • Item requirements.

Make sure that when registering the journal and item requirements a cost and sales price is assigned to the transaction.

Project accountant Project accountant Create hour journal Create hour journal Create the Hour journal from the project to register actual hours after delivering the services.FieldDescriptionProject dateEnter the work execution date.ProjectSelect the project.Activity numberSelect the activity number from the WBS.CategoryEnter the posting category. Defaults from the activity but can be changed.WorkerSelect the worker.Role IDEnter the role linked to the worker. Used for pricing defaults.DescriptionEnter a short description for the transaction.Start timeEnter the start time.End timeEnter the end time.Line propertySpecify whether to charge the work to the customer.Sales priceEnter the sales price. Defaults from the project setup.Cost priceEnter the cost price. Defaults from the worker or role setup. Procedure 1. Go to Project management and accounting > Projects > All projects. 2. In the list, find and select the desired record. 3. Click Hour. 4. Click New. 5. In the list, mark the selected row. 6. Click Lines. 7. Click New. 8. In the list, mark the selected row. 9. In the Start time field, enter a time. 10. In the End time field, enter a time. 11. Click Save. 12. Close the page. Create expense journal Create expense journal Create an expense journal from the project when related services are delivered to the customer. Fill in the following fields: FieldDescription Project dateEnter the date when the work was executed ProjectSelect the project Activity numberSelect based on the project WBS CategorySet the project category (auto-defaults from activity) ResourceDefine the related resource DescriptionEnter the project transaction description QuantityEnter the quantity CurrencySet the currency Cost priceSet or validate the cost price Line propertyIndicate if the work should be charged to the customer Sales priceSet the sales price (can default from project setup) Procedure 1. Go to Project management and accounting > Projects > All projects. 2. In the list, find and select the desired record. 3. Click Expense. 4. Click New. 5. Click Lines. 6. In the list, mark the selected row. 7. In the Cost price field, enter a number. 8. In the Sales price field, enter a number. 9. In the Offset account field, specify the desired values. 10. Click Validate. 11. Click Save. 12. Close the page. Create fee journal Create fee journal Create a fee journal from the project when services are delivered and related fees must be registered. Fill in the following fields: FieldDescription Project dateEnter the work execution date ProjectSelect the project Activity numberChoose from the project WBS CategorySet the project category WorkerDefine the worker Role IDDefine the related role for price defaults DescriptionEnter a detailed description Start timeEnter the start time End timeEnter the end time Line propertySpecify whether to charge the customer Sales priceSet the sales price (may default from setup) Cost priceSet the cost price (may default from role setup) Procedure 1. Go to Project management and accounting > Projects > All projects. 2. In the list, find and select the desired record. 3. On the Action Pane, click Project. 4. Click Fee. 5. Click New. 6. Click Lines. 7. Click New. 8. In the list, mark the selected row. 9. In the Project date field, enter a date. 10. In the Description field, type a value. 11. In the Sales price field, enter a number. 12. Click Validate. 13. Click OK. 14. Close the page. Create item requirements journal  Create item requirements journal  Use the item requirements journal to manage project-related consumption of non-rental items. Item requirements for items such as fuel and instruments are created automatically during the Transfer to project wizard from the project rental quotation. These item requirements remain open until delivery is processed. After delivery, post the packing slip for the item requirements lines to register consumption. Procedure 1. Go to Project management and accounting > Projects > All projects. 2. In the list, find and select the desired record. 3. Click Item. 4. Click New. 5. In the list, mark the selected row. 6. Click Lines. 7. In the list, mark the selected row. 8. In the Item number field, enter or select a value. 9. In the Activity field, enter or select a value. 10. Click Save. 11. Click the Product dimensions tab. 12. In the Site field, enter or select a value. 13. In the Warehouse field, enter or select a value. 14. Click Save. 15. Close the page. Start Start End End Type of  expenses to register? Type of  expenses to register? Ready to post  journals? Ready to post  journals? Post project transactions - Expense Post project transactions - Expense Post expense transactions for the project using the project expense journal. Procedure 1. Go to Project management and accounting > Projects > All projects. 2. In the list, find and select the desired record. 3. Click Expense. 4. Click Post. Post project transactions - Fee Post project transactions - Fee Post fee transactions for the project using the project fee journal. Procedure 1. Go to Project management and accounting > Projects > All projects. 2. In the list, find and select the desired record. 3. On the Action Pane, click Project. 4. Click Fee. 5. Click Post. 6. Click OK. 7. Close the page. Post project transactions - Hours Post project transactions - Hours Post hour transactions for the project using the project hour journal. Procedure 1. Go to Project management and accounting > Projects > All projects. 2. In the list, find and select the desired record. 3. Click Hour. 4. Click Post. Post project transactions - item requirements Post project transactions - item requirements Post item transactions for the project using the project item journal. Procedure 1. Go to Project management and accounting > Projects > All projects. 2. In the list, find and select the desired record. 3. Click Item. 4. In the Site field, enter or select a value. 5. In the list, mark or unmark all rows. 6. Click Post. 7. Click OK. Hours Expenses Fee Items Expenses Fee Hours Items

Activities

Name Responsible Description

Create hour journal (projects)

Project accountant

Create the Hour journal from the project to register actual hours after delivering the services.

FieldDescription
Project dateEnter the work execution date.
ProjectSelect the project.
Activity numberSelect the activity number from the WBS.
CategoryEnter the posting category. Defaults from the activity but can be changed.
WorkerSelect the worker.
Role IDEnter the role linked to the worker. Used for pricing defaults.
DescriptionEnter a short description for the transaction.
Start timeEnter the start time.
End timeEnter the end time.
Line propertySpecify whether to charge the work to the customer.
Sales priceEnter the sales price. Defaults from the project setup.
Cost priceEnter the cost price. Defaults from the worker or role setup.

Create expense journal (projects)

Project accountant

Create an expense journal from the project when related services are delivered to the customer.

Fill in the following fields:

FieldDescription
Project dateEnter the date when the work was executed
ProjectSelect the project
Activity numberSelect based on the project WBS
CategorySet the project category (auto-defaults from activity)
ResourceDefine the related resource
DescriptionEnter the project transaction description
QuantityEnter the quantity
CurrencySet the currency
Cost priceSet or validate the cost price
Line propertyIndicate if the work should be charged to the customer
Sales priceSet the sales price (can default from project setup)

Create fee journal (projects)

Project accountant

Create a fee journal from the project when services are delivered and related fees must be registered.

Fill in the following fields:

FieldDescription
Project dateEnter the work execution date
ProjectSelect the project
Activity numberChoose from the project WBS
CategorySet the project category
WorkerDefine the worker
Role IDDefine the related role for price defaults
DescriptionEnter a detailed description
Start timeEnter the start time
End timeEnter the end time
Line propertySpecify whether to charge the customer
Sales priceSet the sales price (may default from setup)
Cost priceSet the cost price (may default from role setup)

Create item requirements journal (projects)

Project accountant

Use the item requirements journal to manage project-related consumption of non-rental items.

Item requirements for items such as fuel and instruments are created automatically during the Transfer to project wizard from the project rental quotation.

These item requirements remain open until delivery is processed.

After delivery, post the packing slip for the item requirements lines to register consumption.

Post project transactions - Expense

Project accountant

Post expense transactions for the project using the project expense journal.

Post project transactions - Fee

Project accountant

Post fee transactions for the project using the project fee journal.

Post project transactions - Hours

Project accountant

Post hour transactions for the project using the project hour journal.

Post project transactions - item requirements

Project accountant

Post item transactions for the project using the project item journal.

Activities

Name Responsible Description

Create hour journal (projects)

Project accountant

Create the Hour journal from the project to register actual hours after delivering the services.

FieldDescription
Project dateEnter the work execution date.
ProjectSelect the project.
Activity numberSelect the activity number from the WBS.
CategoryEnter the posting category. Defaults from the activity but can be changed.
WorkerSelect the worker.
Role IDEnter the role linked to the worker. Used for pricing defaults.
DescriptionEnter a short description for the transaction.
Start timeEnter the start time.
End timeEnter the end time.
Line propertySpecify whether to charge the work to the customer.
Sales priceEnter the sales price. Defaults from the project setup.
Cost priceEnter the cost price. Defaults from the worker or role setup.

Create expense journal (projects)

Project accountant

Create an expense journal from the project when related services are delivered to the customer.

Fill in the following fields:

FieldDescription
Project dateEnter the date when the work was executed
ProjectSelect the project
Activity numberSelect based on the project WBS
CategorySet the project category (auto-defaults from activity)
ResourceDefine the related resource
DescriptionEnter the project transaction description
QuantityEnter the quantity
CurrencySet the currency
Cost priceSet or validate the cost price
Line propertyIndicate if the work should be charged to the customer
Sales priceSet the sales price (can default from project setup)

Create fee journal (projects)

Project accountant

Create a fee journal from the project when services are delivered and related fees must be registered.

Fill in the following fields:

FieldDescription
Project dateEnter the work execution date
ProjectSelect the project
Activity numberChoose from the project WBS
CategorySet the project category
WorkerDefine the worker
Role IDDefine the related role for price defaults
DescriptionEnter a detailed description
Start timeEnter the start time
End timeEnter the end time
Line propertySpecify whether to charge the customer
Sales priceSet the sales price (may default from setup)
Cost priceSet the cost price (may default from role setup)

Create item requirements journal (projects)

Project accountant

Use the item requirements journal to manage project-related consumption of non-rental items.

Item requirements for items such as fuel and instruments are created automatically during the Transfer to project wizard from the project rental quotation.

These item requirements remain open until delivery is processed.

After delivery, post the packing slip for the item requirements lines to register consumption.

Post project transactions - Expense

Project accountant

Post expense transactions for the project using the project expense journal.

Post project transactions - Fee

Project accountant

Post fee transactions for the project using the project fee journal.

Post project transactions - Hours

Project accountant

Post hour transactions for the project using the project hour journal.

Post project transactions - item requirements

Project accountant

Post item transactions for the project using the project item journal.

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