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Monitor EDI purchase arrival journal

You can use the EDI purchase arrival journal to monitor the EDI purchase packing slip (ASN) information that you receive from a vendor.

You can use staging in your EDI process for packing slip information. Use a 'Purchase - XML to EDI purchase arrival' message to import the received purchase packing slip information into the EDI purchase arrival.

These EDI purchase arrivals are validated according to the applicable journal validation setup. If the applicable validation rules are:

  • Met, the EDI purchase arrival is automatically approved. Process the approved EDI purchase arrivals by a 'Purchase - EDI purchase arrival to Item arrival' message batch.
  • Not met, an error or warning is given. Before the EDI purchase arrival can be processed further, review the errors and warnings, and take appropriate actions.


Buyer Buyer Imported  EDI purchase arrivals Imported  EDI purchase arrivals View EDI purchase arrivals View EDI purchase arrivals Use the EDI purchase arrival staging journal to monitor the EDI purchase arrivals (ASNs) you receive from a vendor. The purchase arrivals that you receive with a 'Purchase - XML to EDI purchase arrival ' message are stored in the EDI purchase arrival journal. If you monitor EDI purchase arrivals, the statuses are important. Procedure 1. Go to EDI > Common > EDI purchase arrival. 2. To show all EDI purchase arrivals, clear the Show errors check box. 3. To view the details of an EDI purchase arrival, in the list, find the desired record and click the link. 4. Sub-task: View line information. 5. In the Lines section, find and select the desired record. Review the line information. 6. Expand the Line details section, and on the Inventory dimensions tab, review the inventory dimensions. 7. Click the Connectivity studio error tab. 8. Click the Journal validations tab. 9. Sub-task: View header information. 10. Click the Header tab. In the General section, review the main header information. 11. Expand the Order information section. 12. Close the page. 13. Close the page. Notes On the staging document (the document that is used to create the staging journal), you can indicate that a staging journal is split if lines are rejected. To do so, on the document header, set the 'Split on error' field to 'Yes' and fill in 'Split percentage' field. On creation of an EDI staging journal, when line validations are not met, the staging journal can be split into two staging journals. If the staging journal is split, separate staging journals are created with the: Approved lines. So, these lines can be processed further. Rejected lines. Whether a staging journal is split, depends on the defined split percentage and the number of rejected lines. If the percentage of rejected lines is: Lower than the split percentage, the staging journal is split into a staging journal with approved lines and a staging journal with rejected lines. Higher than the 'split percentage', the staging journal is not split. So, only one staging journal is created with the journal status 'Rejected'. You can also manually split a staging journal with approved and rejected lines. As a result, an additional staging journal is created to which the rejected lines are moved. To do so, on the EDI purchase confirmation page, on the Action Pane, on the EDI order tab, click Split journal. Is the journal status  Rejected? Is the journal status  Rejected? Do the  EDI purchase arrivals  have errors or warnings? Do the  EDI purchase arrivals  have errors or warnings? Solve EDI purchase arrival validation errors Solve EDI purchase arrival validation errors The purchase arrivals (ASNs) that you receive with a 'Purchase - XML to EDI purchase arrival' message are stored in the EDI purchase arrival journal. These EDI purchase arrivals are validated according to the applicable journal validation setup. If the applicable validation rules are not met, an error or warning is given. Before an EDI purchase arrival can be processed further, review the errors and warnings, and take appropriate actions. If journal validation errors are given, you have these options: Solve the errors. You can solve validation errors in: The EDI purchase arrival, where you can make the appropriate changes. D365 F&SCM. For example, if the setup must be changed to solve the error. Cancel the EDI purchase arrival or a line with errors. You cannot accept headers or lines with errors. If you do so, and approve the EDI purchase arrival, the header or line with errors is again set to Rejected. If the errors are solved or lines or addresses with errors are canceled, approve the EDI purchase arrival. Procedure 1. Go to EDI > Common > EDI purchase arrival. 2. In the list, find the desired EDI purchase arrival with journal status Rejected and click the link. 3. Click Edit. 4. Sub-task: Solve line validation errors. 5. In the Lines section, in the list, select a line with errors. 6. Click Validation errors and review the errors for the selected line. 7. Close the page. 8. To solve an error, make the appropriate changes to the line or line details. If an error cannot be solved, you can cancel the line. As a result, if the EDI purchase arrival is again validated, this line is skipped. In the Status field, select 'Cancelled'. Note: If an error is caused by setup, you can solve the error in D365 F&SCM. 9. Sub-task: Solve header validation errors. 10. Click the Header tab. 11. On the Action Pane, click EDI order. 12. Click Validation errors and review the errors for the EDI purchase arrival header. Note: In this validation errors overview, all validation errors and warnings of the EDI purchase arrival are shown. Only the ones with type EDI purchase arrival order apply to the header. 13. Close the page. 14. To solve an error, make the appropriate changes to the header. You can do so in the General section and the Order information section. Expand the Order information section. Note: If an error is caused by setup, you can solve the error in D365 F&SCM. 15. On the Action pane, on the EDI order tab, in the Actions group, click Cancel. 16. Close the page. 17. Close the page. Solve EDI purchase arrival validation warnings Solve EDI purchase arrival validation warnings The purchase arrivals (ASNs) that you receive with a 'Purchase - XML to EDI purchase arrival' message are stored in the EDI purchase arrival journal. These EDI purchase arrivals are validated according to the applicable journal validation setup. If the applicable validation rules are not met, an error or warning is given. Before an EDI purchase arrival can be processed further, review the errors and warnings, and take appropriate actions. If journal validation warnings are given, you have several options: Accept the header or line with warnings Solve the warnings. You can solve validation warnings in: The EDI purchase arrival, where you can make the appropriate changes. D365 F&SCM. For example, if the setup must be changed to solve the warning. Cancel the EDI purchase arrival or a line with warnings. If all warnings are solved, accepted, or canceled, approve the EDI purchase arrival. Procedure 1. Go to EDI > Common > EDI purchase arrival. 2. In the list, find the desired EDI purchase arrival with journal status Rejected and click the link. 3. Click Edit. 4. Sub-task: Solve line validation warnings. 5. In the Lines section, in the list, select a line with warnings. 6. Click Validation errors and review the warnings for the selected line. 7. Close the page. 8. In the Lines section, in the Status field, select 'Accepted'. 9. To solve a warning, make the appropriate changes to the line or line details. If a warning cannot be solved, you can cancel the line. As a result, if the EDI purchase order confirmation is again validated, this line is skipped. In the Lines section, in the Status field, select 'Canceled'. Note: If a warning is caused by setup, you can solve the warning in D365 F&SCM. 10. Sub-task: Solve header validation warnings. 11. Click the Header tab. 12. On the Action Pane, click EDI order. 13. Click Validation errors and review the warnings for the EDI purchase arrival header. Note: In the Validation errors overview, all validation errors and warnings of the EDI purchase arrival are shown. Only the ones with type EDI purchase arrival order apply to the header. 14. Close the page. 15. In the General section, in the Status field, select 'Accepted'. 16. To solve a warning, make the appropriate changes to the header. You can make changes in the General section and the Order information section. Expand the Order information section. Note: If a warning is caused by setup, you can solve the warning in D365 F&SCM. 17. On the Action pane, on the EDI order tab, click Cancel. 18. Close the page. 19. Close the page. Approve EDI purchase arrivals Approve EDI purchase arrivals If all errors and warnings of an EDI purchase arrival are solved, accepted, or canceled, you must approve the EDI purchase arrival. The EDI purchase arrival is again validated according to the applicable journal validation setup. If the applicable validation rules are met, the EDI purchase arrival journal status is set to Approved. Approved EDI purchase arrivals are processed by the 'Purchase - EDI purchase arrival to Item arrival' message batch. Procedure 1. Go to EDI > Common > EDI purchase arrival. 2. In the list, find and select the desired record. 3. On the Action Pane, click EDI order. 4. Click Approve. 5. Close the page. Approved  EDI purchase  arrivals are  processed Approved  EDI purchase  arrivals are  processed Did errors occur  on processing  EDI purchase  arrivals? Did errors occur  on processing  EDI purchase  arrivals? Solve EDI purchase arrival processing errors Solve EDI purchase arrival processing errors When an EDI purchase arrival is processed with the 'Purchase - EDI purchase arrival to Item arrival' message, errors can occur. If an error occurs: The EDI purchase arrival is not processed. The EDI purchase arrival message status is set to Error. The error is logged in the EDI purchase arrival journal Infolog. You can solve processing errors and have the EDI purchase arrival processed again. Procedure 1. Go to EDI > Common > EDI purchase arrival. 2. Sub-task: View processing errors. 3. In the list, find and select an EDI purchase arrival which message status is Error. 4. On the Action Pane, click EDI order. 5. Click Show Infolog. Note: To see the Infolog message details, click the link in the shown message. 6. Sub-task: Solve processing errors. 7. In the list, click the link in the selected row. 8. Click Edit. 9. If all processing errors are solved, you can have the EDI purchase arrival processed again. In the General section, in the Message status field, select 'To be processed'. Note: As a result, the EDI purchase arrival is automatically picked up by the 'Purchase - EDI purchase arrival to Item arrival' message batch. 10. Close the page. 11. Close the page. End End

Activities

Name Responsible Description

View EDI purchase arrivals

Buyer

Use the EDI purchase arrival staging journal to monitor the EDI purchase arrivals (ASNs) you receive from a vendor.

The purchase arrivals that you receive with a 'Purchase - XML to EDI purchase arrival ' message are stored in the EDI purchase arrival journal.

If you monitor EDI purchase arrivals, the statuses are important.

Solve EDI purchase arrival validation errors

Buyer

The purchase arrivals (ASNs) that you receive with a 'Purchase - XML to EDI purchase arrival' message are stored in the EDI purchase arrival journal.
These EDI purchase arrivals are validated according to the applicable journal validation setup. If the applicable validation rules are not met, an error or warning is given. Before an EDI purchase arrival can be processed further, review the errors and warnings, and take appropriate actions.
If journal validation errors are given, you have these options:

  • Solve the errors. You can solve validation errors in:
    • The EDI purchase arrival, where you can make the appropriate changes.
    • D365 F&SCM. For example, if the setup must be changed to solve the error.
  • Cancel the EDI purchase arrival or a line with errors.

You cannot accept headers or lines with errors. If you do so, and approve the EDI purchase arrival, the header or line with errors is again set to Rejected.

If the errors are solved or lines or addresses with errors are canceled, approve the EDI purchase arrival.

Solve EDI purchase arrival validation warnings

Buyer

The purchase arrivals (ASNs) that you receive with a 'Purchase - XML to EDI purchase arrival' message are stored in the EDI purchase arrival journal.
These EDI purchase arrivals are validated according to the applicable journal validation setup. If the applicable validation rules are not met, an error or warning is given. Before an EDI purchase arrival can be processed further, review the errors and warnings, and take appropriate actions.
If journal validation warnings are given, you have several options:

  • Accept the header or line with warnings
  • Solve the warnings. You can solve validation warnings in:
    • The EDI purchase arrival, where you can make the appropriate changes.
    • D365 F&SCM. For example, if the setup must be changed to solve the warning.
  • Cancel the EDI purchase arrival or a line with warnings.

If all warnings are solved, accepted, or canceled, approve the EDI purchase arrival.

Approve EDI purchase arrivals

Buyer

If all errors and warnings of an EDI purchase arrival are solved, accepted, or canceled, you must approve the EDI purchase arrival. The EDI purchase arrival is again validated according to the applicable journal validation setup. If the applicable validation rules are met, the EDI purchase arrival journal status is set to Approved. Approved EDI purchase arrivals are processed by the 'Purchase - EDI purchase arrival to Item arrival' message batch.

Solve EDI purchase arrival processing errors

Buyer

When an EDI purchase arrival is processed with the 'Purchase - EDI purchase arrival to Item arrival' message, errors can occur. If an error occurs:

  • The EDI purchase arrival is not processed.
  • The EDI purchase arrival message status is set to Error.
  • The error is logged in the EDI purchase arrival journal Infolog.

You can solve processing errors and have the EDI purchase arrival processed again.

See also

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