1. Equipment Rental
  2. Rental Management
  3. Rental processes
  4. Finance
  5. Fixed asset management

Value add to a fixed asset with a value add work order

You can use a value add work order to increase a fixed asset's acquisition value. The value is added only to the current posting layer and is based on costs captured in a work order.

For example, modifications made in a workshop after purchasing an object can be added to its value.

The value can be added using either a cost price or a sales price. Rental Management also supports value additions for assets that are not yet acquired.

You can configure a minimum value requirement in the work order parameters to qualify the value transfer.

You must create a fixed asset value add journal in advance. Set the journal type to 'Post to fixed asset' and select the 'Value transfer' checkbox.

Projects and work orders are synchronized in Rental Management. Creating a work order from a project links them, and journals for items and hours appear in both the project and the work order.


Finance manager Finance manager Rental service coordinator Rental service coordinator Executes rental service coordinator tasks Create a value add work order

Create a value add work order

Use a value add work order in Rental Management to add value to a business object or fixed asset. The costs are captured in a work order and posted to an acquisition adjustment journal.

To process a value add work order:

  1. Create a project group.
  2. Create the value add work order. A project is created automatically.
  3. Post the acquisition adjustment journal to add value to the fixed asset.
  4. Optionally, transfer value using a revision asset.

 Start Start Transfer the value of a work order Transfer the value of a work order After posting the item and hour journals and updating the work order status, transfer the value of the work order. You can run this as a batch or manually with filters.Optionally, add more tables to define criteria. Based on your selection, the journal is created and a log shows which work orders were processed. Procedure 1. Go to Work order project planning > Periodic > Value transfer. 2. Click Filter. 3. In the list, mark the selected row. 4. In the Criteria field, enter or select a value. Note: you are able to filter on the desired status, project ID or work order number, more tables can be added manually if necessary 5. Click OK. 6. Click OK. Note: the values transferred will turn into a journal Process acquisition adjustment journal Process acquisition adjustment journal Create an acquisition adjustment journal after transferring the value from a value add work order. The journal is generated but not posted automatically. Go to the Fixed asset journals page to review and post the journal manually. You can also use this activity for stock items. Procedure 1. Go to Fixed assets > Journal entries > Fixed assets journal. 2. In the list, find and select the desired record. Note: the value of this journal will be transferred from the work order order but it will not be posted, it must be manually posted 3. Click Post. Note: check before posting that the journal amount is the correct amount 4. Close the page. End End Is a project created already? Is a project created already? Check the valuations of the fixed asset for the acquisition adjustment Check the valuations of the fixed asset for the acquisition adjustment After posting the value transfer work order or acquisition adjustment journal, check the updated fixed asset value. The journal reflects the configured derived books. Procedure 1. Go to Fixed assets > Fixed assets > Fixed assets. 2. In the list, click the link in the selected row. 3. Click Valuations. Note: depending on which book the acquisition adjustment was posted you will find a value added (or deducted) on the acquisition adjustment line 4. Close the page. Create a value add work order through a project

Create a value add work order through a project

Use this flow to create a value add work order and link it to a specific project. You can do this manually if the project already exists. Make sure the project group is set to 'maintenance'.

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Activities

Name Responsible Description

Create a value add work order

Rental service coordinator

Use a value add work order in Rental Management to add value to a business object or fixed asset. The costs are captured in a work order and posted to an acquisition adjustment journal.

To process a value add work order:

  1. Create a project group.
  2. Create the value add work order. A project is created automatically.
  3. Post the acquisition adjustment journal to add value to the fixed asset.
  4. Optionally, transfer value using a revision asset.

Transfer the value of a work order

Rental service coordinator

After posting the item and hour journals and updating the work order status, transfer the value of the work order. You can run this as a batch or manually with filters.

Optionally, add more tables to define criteria. Based on your selection, the journal is created and a log shows which work orders were processed.

Process acquisition adjustment journal

Finance manager

Create an acquisition adjustment journal after transferring the value from a value add work order. The journal is generated but not posted automatically.

Go to the Fixed asset journals page to review and post the journal manually. You can also use this activity for stock items.

Check the valuations of the fixed asset for the acquisition adjustment

Finance manager

After posting the value transfer work order or acquisition adjustment journal, check the updated fixed asset value. The journal reflects the configured derived books.

Create a value add work order through a project

Rental service coordinator

Use this flow to create a value add work order and link it to a specific project. You can do this manually if the project already exists. Make sure the project group is set to 'maintenance'.

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