1. Equipment Rental
  2. Rental Management
  3. Flows

Business object off-renting
Activity Flow

Before you convert a fixed asset to inventory and scrap or sell it, you must off-rent the linked business object if it is still on rent.

You can change the off-rent date and post a return note, or wait until the rental period ends. You can also enter the last on-rent date manually on the Business object page.

Rental clerk Rental clerk Start Start Business object must be off-rented before scrapping the fixed asset Business object must be off-rented before scrapping the fixed asset Change rental order off-rent date Change rental order off-rent date You can enter the off-rent date at the header level to return a rental item.This updates all lines in the rental order automatically.You can only change the off-rent date from the header if none of the lines were changed. For example, changes in rental dates or price will disable the synchronization. Procedure 1. Go to Rental order management > Rental orders > All rental orders. 2. In the list, find and select the desired rental order. 3. On the Action Pane, click Manage. 4. Click Change date. 5. In the Off-rent date field, enter a date. 6. In the Contact field, enter or select a value. 7. Click OK and confirm. 8. Click OK. 9. If you get the question that you have selected a document without printing it, click OK. Rental period has ended Rental period has ended After the rental period ends and the item is off-rented, return it to rental inventory using a return note or work order. Create a rental order with on-rent and off-rent dates to manage this process. For more details, see activity Create and send rental order. Check the asset availability after the business object returned Check the asset availability after the business object returned Check the status of the business object after off-renting it. Use the asset availability page to find the object using the object number or serial number. Procedure 1. Go to Business objects > Business objects > Asset availability. 2. In the Site field, enter or select a value. 3. In the Warehouse field, enter or select a value. 4. Click New. 5. In the Rental type field, enter or select a value. 6. In the Transaction time field, enter a date and time. 7. Click Refresh data. 8. Click Business objects. Note: Check the serial number of your business object and check that the status is returned or available 9. Close the page. End End Specify last on-rent date on the object Specify last on-rent date on the object Manually enter the last on-rent date for a business object that will be sold or written down. This step ensures the object is removed from rental availability. This update is not done automatically when posting the Fixed asset to inventory journal. You must complete it manually. Procedure 1. Go to Business objects > Business objects > All business objects. 2. In the list, find and select the desired record. 3. On the Action Pane, click Business object. 4. Click Change dates to open the drop dialog. 5. Select Yes in the Change last on rent date field. 6. In the Last on rent date field, enter a date. Note: This date must be greater than the first on rent date 7. Click Change. 8. Click Save.

Activities

Name Responsible Description

Change rental order off-rent date

Rental clerk

You can enter the off-rent date at the header level to return a rental item.

This updates all lines in the rental order automatically.

You can only change the off-rent date from the header if none of the lines were changed. For example, changes in rental dates or price will disable the synchronization.

Rental period has ended

Rental clerk

After the rental period ends and the item is off-rented, return it to rental inventory using a return note or work order.

Create a rental order with on-rent and off-rent dates to manage this process. For more details, see activity Create and send rental order.

Check the asset availability after the business object returned

Rental clerk

Check the status of the business object after off-renting it. Use the asset availability page to find the object using the object number or serial number.

Specify last on-rent date on the object

Rental clerk

Manually enter the last on-rent date for a business object that will be sold or written down. This step ensures the object is removed from rental availability.

This update is not done automatically when posting the Fixed asset to inventory journal. You must complete it manually.

Activities

Name Responsible Description

Change rental order off-rent date

Rental clerk

You can enter the off-rent date at the header level to return a rental item.

This updates all lines in the rental order automatically.

You can only change the off-rent date from the header if none of the lines were changed. For example, changes in rental dates or price will disable the synchronization.

Rental period has ended

Rental clerk

After the rental period ends and the item is off-rented, return it to rental inventory using a return note or work order.

Create a rental order with on-rent and off-rent dates to manage this process. For more details, see activity Create and send rental order.

Check the asset availability after the business object returned

Rental clerk

Check the status of the business object after off-renting it. Use the asset availability page to find the object using the object number or serial number.

Specify last on-rent date on the object

Rental clerk

Manually enter the last on-rent date for a business object that will be sold or written down. This step ensures the object is removed from rental availability.

This update is not done automatically when posting the Fixed asset to inventory journal. You must complete it manually.

Provide feedback