1. Equipment Rental
  2. Rental Management
  3. Flows

Create and maintain released product (old or duplicate version)
Activity Flow

You must release items before you can use them on rental or sub-rental orders.

You can release a product to one or several companies at once. Each company can then add its own specific data to the released product.

This flow explains how to release a product and add additional data after release.

Product manager Product manager Start Start Release product Release product You can release one or several products to one or more companies. After releasing, the products are available for use in those companies. To complete the setup, you must add required data. These steps are described in the next activities. Procedure 1. Go to Product information management > Products > All products and product masters. 2. In the list, find and select the desired product(s). 3. Click Release products. 4. Click next on the Select products to release form. Note: All, in the previous step, selected products will be shown on this page. If you want to, you can add or remove other products. 5. In the list, find and select the desired companies to release to. 6. Click Next. 7. Click Finish. 8. Close the page. End End Update the released products(s) Update the released products(s) After releasing a product, add the required data to complete the setup. This includes parameters for handling fixed assets during purchases or sales of business objects. On the Rental section of the released product, set the following parameters: Auto convert asset sales: Yes: A fixed asset to inventory journal is created automatically when you sell the business object. No: No journal is created. You must post it manually. Auto convert asset purchases: Yes: A fixed asset is created automatically when you receive the business object on the purchase order. The business object is categorized as Rental. No: No fixed asset is created. The business object is categorized as Inventory and can't be used for rental. Procedure 1. Go to Product information management > Products > Released products. 2. In the list, find and select the desired released product. 3. Click Edit. 4. In the Item model group field, type a value. 5. Expand the Purchase section. 6. In the Supplementary item group field, enter or select a value. 7. Expand the Sell section. 8. In the Supplementary item group field, enter or select a value. 9. Expand the Rental section. 10. Set the Auto convert asset sales field 11. Set the Auto convert asset purchase field. 12. In the Fixed asset group field, enter or select a value. 13. In the Default order line type field, select an option. 14. Expand the Manage costs section. 15. In the Item group field, enter or select a value. Note: If you create a kit, make sure that you always select a non-stocked item group. 16. Click Save. 17. Close the page.

Activities

Name Responsible Description

Release product (old or duplicate version)

Product manager

You can release one or several products to one or more companies.

After releasing, the products are available for use in those companies. To complete the setup, you must add required data. These steps are described in the next activities.

Maintain the release product

Product manager

After releasing a product, add the required data to complete the setup. This includes parameters for handling fixed assets during purchases or sales of business objects.

On the Rental section of the released product, set the following parameters:

  • Auto convert asset sales:
    • Yes: A fixed asset to inventory journal is created automatically when you sell the business object.
    • No: No journal is created. You must post it manually.
  • Auto convert asset purchases:
    • Yes: A fixed asset is created automatically when you receive the business object on the purchase order. The business object is categorized as Rental.
    • No: No fixed asset is created. The business object is categorized as Inventory and can't be used for rental.

Activities

Name Responsible Description

Release product (old or duplicate version)

Product manager

You can release one or several products to one or more companies.

After releasing, the products are available for use in those companies. To complete the setup, you must add required data. These steps are described in the next activities.

Maintain the release product

Product manager

After releasing a product, add the required data to complete the setup. This includes parameters for handling fixed assets during purchases or sales of business objects.

On the Rental section of the released product, set the following parameters:

  • Auto convert asset sales:
    • Yes: A fixed asset to inventory journal is created automatically when you sell the business object.
    • No: No journal is created. You must post it manually.
  • Auto convert asset purchases:
    • Yes: A fixed asset is created automatically when you receive the business object on the purchase order. The business object is categorized as Rental.
    • No: No fixed asset is created. The business object is categorized as Inventory and can't be used for rental.

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