Create and maintain product

Create an item for rental purposes. Unlike regular sales or purchase items, rental items require a rental type.

The rental type defines the kind of rental item the product will represent.

On the General tab of a maintenance plan, complete the following fields:

• Creation method: Defines when to create a work order. Options include:
• Next maintenance: Requires a work order template ID.
• Advance next maintenance: Requires a work order template ID and advance margin.

Note: Not all options apply to both time-based and consumption-based plans. Recall plans default to Never unless a template ID is added.

Other fields include:

• Warn when due: Displays a warning when a work order is due.
• Main task: Marks the work order as completed when this task is finished. If blank, all tasks must be completed.
• External task: Marks the maintenance plan as completed when this task is finished on any line.

Link the item to a rental type to enable rental pricing and related settings.

This step is required to use the item in Rental Management activities.

If a product is created from the [All products and product masters] list page and the rental type is not defined prior to release, or if the product is created directly within a legal entity via the [Released products] list page, the rental type can still be assigned or modified post-release—provided no item transactions have been recorded for the product.

You can add a maintenance plan to an item. A maintenance plan may be required for business objects that you use.

When you create a business object from a product, the default maintenance plan is automatically added to the record.

You can add several maintenance plans to an item. For example, you can use a time-based and a consumption-based maintenance plan.

If a business object uses a consumption-based maintenance plan, you must track its consumption.

To do this, create a meter on the business object:

• If the Create object meter field is set to Yes in the product details, a meter is created automatically for new business objects.
• For existing business objects, you must create the meter manually.

This setup helps you monitor consumption and schedule maintenance at the right time.

You can create a rental type as part of a product. Each product can have its own rental type. For example, the product 'Air Pro Plus' has rental type 'Air Pro Plus'.

You can also link one rental type to several products. This applies when there is no distinction within a product category. For example, a customer rents a 'medium' car type and receives a Fiat500L or a similar vehicle.

You can assign a rental type group to a rental type. The rental type group defines prices in rental agreements. For example, the 'Air Mattress' rental type group sets the same rental price for all its products, such as 'Air Pro Plus' and 'Optima Mattress'.

Rental types include a rental posting policy. This policy defines the steps in the rental process. You apply the policy to rental transactions and tailor it per item or product. For example, one item may need warehouse picking, while another does not. The policy also separates processes for sales and purchases.