You can revise a rental quotation due to customer or prospect changes, or to correct mistakes.

Common revisions include:

  • Changing rental dates
  • Updating rental prices
  • Adding or removing supplementary items

This flow explains how to revise a rental quotation.


Rental clerk Rental clerk Start Start Change rental dates Change rental dates You can change sub rental dates if they are incorrect.When you change the header dates, the system also updates the dates on the sub rental order lines. Procedure 1. Go to Rental order management > Rental orders > All sub rental orders. 2. In the list, mark the selected row. 3. In the list, click the link in the selected row. 4. Click Rental. 5. Click Change date. Note: Change dates is under amendments 6. In the On-rent date field, enter a date. 7. In the Expected off-rent date field, enter a date. 8. In the Contact field, enter or select a value. Note: Contact is a mandatory field 9. Click OK. 10. Close the page. Change rental prices Change rental prices You can change a rental quotation if the rental price or discount is incorrect.Use the rental line editor to update the rental amount or the discount percentage. Procedure 1. Go to Rental order management > Rental quotations > All rental quotations. 2. In the list, find and select the desired rental quotation. 3. Click Edit rental lines. 4. In the list, find and select the desired rental quotation line. In the Rental gross amount field, you can enter an amount. 5. In the list, find and select the desired rental quotation line. In the Rental disc. % field, you can enter a discount percentage. 6. Click OK. Add/remove supplementary items Add/remove supplementary items You can revise a rental quotation to add or remove supplementary items. This activity describes how to modify the quotation accordingly. Procedure 1. Go to Rental order management > Rental quotations > All rental quotations. 2. In the list, find and select the desired rental quotation. 3. On the Action Pane, click Rental quotation. 4. Click Edit rental lines. 5. In the list, find and select the desired supplementary item. 6. Clear the Include check box to remove the supplementary item from the rental quotation. 7. In the list, find and select the desired supplementary item. 8. Select the include check box to add the supplementary item to the rental quotation. 9. Click OK. Send rental quotation Send rental quotation After you complete the rental quotation, send it to the customer or prospect. You can send the quotation by email, mail, or other options. After you send the quotation, the status changes from Created to Sent. This applies only if it was not sent before. Procedure 1. Go to Rental order management > Rental quotations > All rental quotations. 2. In the list, find and select the desired rental quotation. 3. On the action pane, tab Rental quotation, click Send quotation. 4. Click Printer setup, set the desired print options. 5. Click OK. 6. Click OK. End End Add rental quotation line (serialized item) Add rental quotation line (serialized item) You can add a rental or sales item to a rental quotation line. The following rental item types are supported: Bulk rental item — multiple quantities allowed Serialized rental item — only quantity of one Procedure 1. Go to Rental order management > Rental quotations > All rental quotations. 2. In the list, find and select the desired rental quotation. 3. In the rental quotation lines section, click Add line. 4. In the item field, find and select the desired rental or sales item. Note: Site, Warehouse, On-rent date and Expected Off-rent date are retrieved from values of the rental quotation header. You can change these values. 5. The default Rental gross amount is retrieved from the rental agreement. 6. The default Rental discount % is retrieved from the rental agreement. 7. Expand the Line details section. 8. Click the Rental tab. 9. In the Invoice profile field, enter or select a value. 10. In the Rental calendar field, enter or select a value. 11. In the Rate code field, enter or select a value. 12. Click Edit rental lines on the Rental quotation lines section. Note: The rental line editor shows the details of the selected rental quotation line with its mandatory and optional supplementary rental items or sales items. You can include- or exclude the supplementary items. Mandatory items are automatically included which you cannot undo. You can also change the Rental gross amount and the Rental discount % on the Rental line editor. 13. In the list, find and select the desired supplementary item that you want to include. 14. Select the Include check box. 15. Click OK. Add rental quotation line with service item Add rental quotation line with service item Add a service item to a rental quotation line. This activity explains how to add a service item to a rental quotation line. Procedure 1. Go to Rental order management > Rental quotations > All rental quotations. 2. In the list, find and select the desired rental quotation. 3. Click Add line. 4. In the list, mark the selected row. 5. In the Order line type field, select 'Sales/purchase'. 6. In the Item field, enter or select a value. 7. In the Rental gross amount field, enter a number. Note: The default Rental gross amount is retrieved from rental agreement. You can change this value. 8. In the Rental disc. % field, enter a number. Note: The default Rental discount % is retrieved from rental agreement. You can change this value. 9. Click Save. Add rental quotation line with bulk item Add rental quotation line with bulk item You can add a rental or sales item to a rental quotation line. You can add the following rental item types: Bulk rental item Serialized rental item The steps to add each item type are different. This activity explains how to add a bulk rental item to a rental quotation line. Procedure 1. Go to Rental order management > Rental quotations > All rental quotations. 2. In the list, find and select the desired rental quotation. 3. In the rental quotation lines section, click Add line. 4. In the item field, find and select the desired rental or sales item. Note: Site, Warehouse, On-rent date and Expected Off-rent date are retrieved from values of the rental quotation header. You can change these values. 5. Set the Rental gross amount. 6. In the Rental disc. % field, enter a number. 7. Click Edit rental lines. 8. In the list, find and select the desired supplementary item that you want to include. 9. Select the Include check box. 10. Click OK. Add rental quotation line with service item Add rental quotation line with service item Add a service item to a rental quotation line. This activity explains how to add a service item to a rental quotation line. Procedure 1. Go to Rental order management > Rental quotations > All rental quotations. 2. In the list, find and select the desired rental quotation. 3. Click Add line. 4. In the list, mark the selected row. 5. In the Order line type field, select 'Sales/purchase'. 6. In the Item field, enter or select a value. 7. In the Rental gross amount field, enter a number. Note: The default Rental gross amount is retrieved from rental agreement. You can change this value. 8. In the Rental disc. % field, enter a number. Note: The default Rental discount % is retrieved from rental agreement. You can change this value. 9. Click Save. Apply miscellaneous charges from Active pan to Rental Quotation Apply miscellaneous charges from Active pan to Rental Quotation You can apply miscellaneous charges to a rental quotation.You can do this in two ways:From the Active pane.By adding a rental quotation line with a service item.You can use the Active pane to apply the charges to the quotation directly.Note: You can also apply charges on the line level. Select a quotation line and go to: Financial > Charges > Maintain charges. Procedure 1. Go to Rental order management > Rental quotations > All rental quotations. 2. In the list, find and select the desired rental quotation. 3. Click Maintain charges. 4. Click New. 5. In the Charges code field, enter or select a value. 6. In the Category field, select an option. 7. In the Charges value field, enter a number. 8. In the Item VAT group field, enter or select a value. 9. Click Save. Rental  dates  wrong? Change  rental price? Supplementary  items? Add new  lines? Apply  charges? What type  of item?

Activities

Name Responsible Description

Change rental dates

Rental clerk

You can change sub rental dates if they are incorrect.

When you change the header dates, the system also updates the dates on the sub rental order lines.

Change rental prices

Rental clerk

You can change a rental quotation if the rental price or discount is incorrect.

Use the rental line editor to update the rental amount or the discount percentage.

Add/remove supplementary items

Rental clerk

You can revise a rental quotation to add or remove supplementary items. This activity describes how to modify the quotation accordingly.

Send rental quotation

Rental clerk

After you complete the rental quotation, send it to the customer or prospect. You can send the quotation by email, mail, or other options.

After you send the quotation, the status changes from Created to Sent. This applies only if it was not sent before.

Add rental quotation line (serialized item)

Rental clerk

You can add a rental or sales item to a rental quotation line. The following rental item types are supported:

  • Bulk rental item — multiple quantities allowed
  • Serialized rental item — only quantity of one

Add rental quotation line with service item

Rental clerk

Add a service item to a rental quotation line.

This activity explains how to add a service item to a rental quotation line.

Add rental quotation line with bulk item

Rental clerk

You can add a rental or sales item to a rental quotation line. You can add the following rental item types:

  • Bulk rental item
  • Serialized rental item

The steps to add each item type are different.

This activity explains how to add a bulk rental item to a rental quotation line.

Add rental quotation line with service item

Rental clerk

Add a service item to a rental quotation line.

This activity explains how to add a service item to a rental quotation line.

Apply miscellaneous charges from Active pan to Rental Quotation

Rental clerk

You can apply miscellaneous charges to a rental quotation.

You can do this in two ways:

  • From the Active pane.
  • By adding a rental quotation line with a service item.

You can use the Active pane to apply the charges to the quotation directly.

Note: You can also apply charges on the line level. Select a quotation line and go to: Financial > Charges > Maintain charges.

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