View invoices

Use the 'My invoices' page to view the rental invoices for your company.

On the 'My invoices' page, all rental invoices are shown. So, the shown invoices can be:

Fully paid.
Partially paid.
Not yet paid.

Standard procedure

1.	Sign in to the Rental Customer Portal.
2.	Click 'My invoices'.
3.	You can use the filter fields at the left to filter the invoices.
	Define the desired filter and click 'Refresh'.
4.	You can view the invoice details.
	Click the 'Invoice number' of the desired invoice.
5.	You can view the invoice line details.
	In the Invoice lines section, click the 'Order number' of the desired invoice line.
	Note: - To open the invoice line details, you can also click the drop-down icon, and click 'View details'. - Based on the Portal setup, this section can be hidden.

Notes

Filter fields on the 'My invoices' page:

Field	Description
Payment status	You can filter the rental invoices based on the invoice payment status: Paid: Only invoices are shown that are fully paid. Unpaid: Only invoices are shown for which no payments are done. Partially paid: Only invoices are shown which are partially paid.
From	You can filter the invoices based on the invoice date. In this field, define the start of the period for which you want to filter invoices.
To	You can filter the invoices based on the invoice date. In this field, define the end of the period for which you want to filter invoices.

Grid fields on the 'My invoices' page:

Field	Description
Invoice number	The identification of the rental invoice.
Rental order	The rental order for which the invoice is created.
Project ID	The project to which the rental order is related.
Customer account	The rental company’s customer account identification for your company.
Customer name	The name of your company.
Invoice date	The date on which the invoice is created.
Invoice amount	The total invoiced amount of the invoice.

Fields on the 'Invoice details' page:

Field	Description
Invoice number	The identification of the rental invoice.
Invoice payment status	The payment status of the rental invoice: Paid: The invoice is fully paid. Unpaid: No payments are done for the invoice. Partially paid: The invoice is partially paid.
Currency	The currency in which the invoice amounts are expressed.
Invoice date	The date on which the invoice is created.
Invoice amount	The total invoiced amount of the invoice.
Project ID	The project to which the rental order is related.
Download invoice	If an invoice document is linked to the invoice, you can click this button to download it.

'Invoice lines' grid fields on the 'Invoice details' page:

Field	Description
Rental order	The rental order for which the invoice is created.
Item number	The identification of the rental item.
Category	The identification of the sales category to which the item is related.
Description	The item name.
Invoice line type	For project-related rental orders, an invoice line can have one of these invoice line types: Item Hour Expense Fee
Line type	The type of rental order line: Rental: The invoice line is created for a rental item. Subrental: The invoice line is created for a subrental item. Sales/purchase: The invoice line is created for a non-(sub)rental item. Lines of this type are only added to the first invoice for the rental order.
Quantity	The name of the work location.
Rental gross amount	The invoice line amount charged for the rental item before applying the rental discount. Rental gross amount = Rental gross amount per time unit x Number of charged time units. The rental time unit is defined by the rate code. Example: The rental order line time unit is hour, and the rental gross amount per hour is $123. If you rent for 3 hours, the total invoiced rental gross amount is $369.
Rental net amount	The invoice line amount charged for the rental item after applying the rental discount. Rental net amount = Rental net amount per time unit x Number of charged time units. The rental time unit is defined by the rate code. Example: The rental order line time unit is day, and the rental net amount per day is $300. If you rent for 3 days, the total invoiced rental net amount is $900.

Fields on the 'Invoice line details' page:

Field	Description
Rental order	The rental order for which the invoice is created.
Invoice amount	The total invoiced amount of the invoice line.
Period start	The start date/time of the invoice period. The invoice periods are defined by the invoice profile. For example, a rental order line is invoiced weekly or monthly.
Period end	The end date/time of the invoice period. The invoice periods are defined by the invoice profile. For example, a rental order line is invoiced weekly or monthly.
Calendar days	The number of chargeable calendar days in the invoice period. This is defined by the rental calendar of the rental order line.
Charged periods	The number of charged calendar days in the invoice period.
Rental gross amount	The invoice period amount charged for the rental item before applying the rental discount. Rental gross amount = Rental gross amount per time unit x Number of charged time units. The rental time unit is defined by the rate code. Example: The rental order line time unit is hour, and the rental gross amount per hour is $123. If you rent for 3 hours, the total invoiced rental gross amount is $369.
Discount amount	The period discount amount as deducted from the rental gross amount, based on the rental discount percentage.
Rental net amount	The invoice period amount charged for the rental item after applying the rental discount. Rental net amount = Rental net amount per time unit x Number of charged time units. The rental time unit is defined by the rate code. Example: The rental order line time unit is day, and the rental net amount per day is $300. If you rent for 3 days, the total invoiced rental net amount is $900.
Delivery transport amount	The costs of transporting the rental item to the delivery address. The delivery transport amount is invoiced only once in the first invoice after the rental item is delivered.
Return transport amount	The costs of transporting the rental item from the delivery address on return of the rental item. The return transport amount is invoiced only once in the first invoice after the rental item is returned.
Insurance amount	The net amount of charged insurance costs. It is the total net insurance amount for the invoice line. Insurance amount = Net insurance amount per time unit x Number of charged time units. Example: The net insurance amount per time unit is $3. On the invoice line, a total of 5 time units is charged. The insurance amount of the invoice line is $15.

Related to	Notes
Monitor my invoices

View invoices Application task

Standard procedure

Notes

View invoices
Application task