- Data Management
- Security and Compliance Studio
- Activities
If you have set up stand-ins, the actual assignment of the required security setup is only done for the defined period. Use the
Assign stand-in roles batch job to do the actual assignment. This batch job activates and deactivates the required security setup for the stand-ins:
- If the current date is the From date, the security setup is activated for the stand-in. As a result, the security setup of the user who is substituted is merged with the security setup of the stand-in.
- If the current date is past the To date, the security setup is deactivated for the stand-in. As a result, the security setup merge is undone.
Notes:
- The security setup of the substituted user stays unchanged.
- If the stand-in has already (partially) the same security setup as the substituted user, this security setup isn't changed on activation or deactivation.
You are advised to run this batch job daily. Preferably, before working hours. For example, run the batch job at 00:01.
Standard procedure
| 1. |
Go to Security and compliance > Periodic tasks > Assign stand-in roles. |
| 2. |
Expand the Run in the background section. |
| 3. |
Select Yes in the Batch processing field. |
| 4. |
Sub-task: Set recurrence. |
| 4.1 |
The recurrence setup in these steps is just an example, based on the advised daily recurrence at 00:00:01 AM. |
| |
Click Recurrence. |
| 4.2 |
In the Start date field, enter a date. |
| 4.3 |
In the Start time field, enter '00:00:01'. |
| 4.4 |
Select the No end date option. |
| 4.5 |
In the Recurrence pattern field, enter 'Days'. |
| 4.6 |
Select the Every weekday option. |
| 4.7 |
Click OK. |
| 5. |
Click OK. |
Notes
If you assign a stand-in role to a user, and the assigned role gives access to sensitive data, a notification email is sent based on the configured settings. The email is sent to the relevant user and, if defined, to other users as well.
Note: If no applicable notification setup exists, no email is sent.
See also
