1. Data Management
  2. EDI Studio
  3. EDI messages
  4. Buyer messages

Purchase ASN

If you want to use EDI to receive packing slips from a vendor:

  • Set up the related document flow for the vendor with the 'Purchase - XML to Delivery' message from the desired tutorial project. This message is also known as an advance shipping notice (ASN).
  • Use this setup to receive packing slips through EDI messages.


Application Consultant Application Consultant Buyer Buyer Start Start Set up document flow - Purchase ASN Set up document flow - Purchase ASN Set up a document flow to define how to import a packing slip message from a specific vendor. On the document flow, you can set these EDI messages to import purchase arrival information, also known as an advance shipping notice (ASN): 'Purchase - XML to EDI purchase arrival': If you use staging, use this message to receive purchase arrival information from your vendor. This message imports the received purchase arrival information into the EDI purchase arrival journal. When the import is completed, the applicable validations are done automatically. 'Purchase - XML to Delivery': If you do not use staging, use this message to receive purchase arrival information from your customer. This message imports the received purchase arrival information directly into the Item arrival journal. You can choose to exchange this EDI message using a web service. In this case, instead of the message, use an inbound web service action with one of the mentioned messages as request message. Procedure 1. Click EDI party setup. 2. Click the Document flow tab. 3. Click New. 4. You can use origins to indicate where messages originate from. For example, a message can originate from EDI, a web shop, or a customer self-service portal. You can set the origin to indicate that the document flow only applies to messages with the same origin. In the Origin field, enter or select a value. Note: If you do not define an origin, the document flow only applies to messages that also don't have the origin defined. 5. In the Account code field, select 'Vendor'. Note: You can also select 'EDI group' to link the document flow to an EDI group. As a result, the document flow is applied to all EDI parties with the EDI group assigned. 6. In the Account selection field, enter or select a value. 7. In the Document flow field, select 'Advance Ship Notice'. 8. In the Direction field, select 'Inbound'. 9. In the Number sequence field, enter or select a value. 10. Select the Test check box. 11. In the Message field or in the Web service action field, enter or select a value. 12. Clear the Active check box. 13. Close the page. Notes To be able to receive an EDI message based on this document flow, the GLN code must be set for the current company (legal entity). End End EDI ASN message  file received from  vendor EDI ASN message  file received from  vendor Purchase -  XML to Delivery  (856, 945) Purchase -  XML to Delivery  (856, 945) Staging? Staging? Purchase -  XML to  EDI purchase arrival (856, 945) Purchase -  XML to  EDI purchase arrival (856, 945) Monitor EDI purchase arrival journal

Monitor EDI purchase arrival journal

You can use the EDI purchase arrival journal to monitor the EDI purchase packing slip (ASN) information that you receive from a vendor.

You can use staging in your EDI process for packing slip information. Use a 'Purchase - XML to EDI purchase arrival' message to import the received purchase packing slip information into the EDI purchase arrival.

These EDI purchase arrivals are validated according to the applicable journal validation setup. If the applicable validation rules are:

  • Met, the EDI purchase arrival is automatically approved. Process the approved EDI purchase arrivals by a 'Purchase - EDI purchase arrival to Item arrival' message batch.
  • Not met, an error or warning is given. Before the EDI purchase arrival can be processed further, review the errors and warnings, and take appropriate actions.

 Purchase -  EDI purchase arrival  to Item arrival Purchase -  EDI purchase arrival  to Item arrival Updated  arrival journal Updated  arrival journal No Yes

Activities

Name Responsible Description

Set up document flow - Purchase ASN

Application Consultant

Set up a document flow to define how to import a packing slip message from a specific vendor.

On the document flow, you can set these EDI messages to import purchase arrival information, also known as an advance shipping notice (ASN):

  • 'Purchase - XML to EDI purchase arrival': If you use staging, use this message to receive purchase arrival information from your vendor. This message imports the received purchase arrival information into the EDI purchase arrival journal. When the import is completed, the applicable validations are done automatically.
  • 'Purchase - XML to Delivery': If you do not use staging, use this message to receive purchase arrival information from your customer. This message imports the received purchase arrival information directly into the Item arrival journal.

You can choose to exchange this EDI message using a web service. In this case, instead of the message, use an inbound web service action with one of the mentioned messages as request message.

Purchase -  XML to Delivery  (856, 945)

Buyer
You receive a packing slip from your vendor with the 'Purchase - XML to Delivery' message. As a result, this message updates the item arrival journal with the packing slip information. This message is also known as an advance shipping notice (ASN).

Purchase -  XML to  EDI purchase arrival (856, 945)

Buyer

 If you use staging, use this message to receive purchase arrival information (ASN) from your vendor. This message imports the received purchase arrival information into the EDI purchase arrival journal. When the import is completed, the applicable validations are done automatically.

Note: This message is not available as a tutorial message. You can use the 'Purchase - XML to Delivery' message as basis to set up the 'Purchase - XML to EDI purchase arrival' message.

Monitor EDI purchase arrival journal

Buyer

You can use the EDI purchase arrival journal to monitor the EDI purchase packing slip (ASN) information that you receive from a vendor.

You can use staging in your EDI process for packing slip information. Use a 'Purchase - XML to EDI purchase arrival' message to import the received purchase packing slip information into the EDI purchase arrival.

These EDI purchase arrivals are validated according to the applicable journal validation setup. If the applicable validation rules are:

  • Met, the EDI purchase arrival is automatically approved. Process the approved EDI purchase arrivals by a 'Purchase - EDI purchase arrival to Item arrival' message batch.
  • Not met, an error or warning is given. Before the EDI purchase arrival can be processed further, review the errors and warnings, and take appropriate actions.

Purchase -  EDI purchase arrival  to Item arrival

Buyer

If EDI purchase arrivals are validated and approved in the EDI purchase arrival journal, these can be imported into the Item arrival journal with the 'Purchase - EDI purchase arrival to Item arrival' message.

Note: This message is not available as a tutorial message. You can use the 'Purchase - XML to Delivery' message as basis to set up the 'Purchase - EDI purchase arrival to Item arrival' message.

See also

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