Project invoicing

In Industrial Equipment Manufacturing, project invoices are created from the project billable lines. Project billable lines are created based on the invoicing method.

In Industrial Equipment Manufacturing, the invoicing method is not only set per project but can also be set per project task. For example, a project was created with a fixed price. During project execution, one or more change orders are added that were not included in the fixed price. Instead of changing the fixed price, project tasks are added for the change orders with a Time & Material invoicing method.

Project billable lines

• Open from the Project card to show all billable lines for the project, or from the project task to show the billable lines linked to that project task.

• You can split billable lines between bill-to customers: see Split billing in Sales and marketing.

Set the invoicing method by selecting an Invoice template on the Project card or on the project task.

Invoicing methods

Industrial Equipment Manufacturing supports the following invoicing methods:

Time and material

When usage is posted to the project, a project billable line is created automatically.

Deliverable

When the invoicing method is Deliverable, project billable lines are created when a planning line with the application type Deliverable is posted. In addition to the billable line, a posted delivery is created that has a similar function to a posted sales shipment.

Fixed price

When the invoicing method is Fixed Price, create the billable lines with the Initialize Fixed Price Billing action available from the Project Billable Lines page.

• When the Project Billable Lines page is opened from the project, the Initialize Fixed Price Billing action breaks down the project contract amount specified for the project.

• When the Project Billable Lines page is opened from the project task, the Initialize Fixed Price Billing action breaks down the project contract amount specified for the project task.

This action creates billable lines based on the invoicing schedule as per the selected invoice template.

Fixed price billing for projects supports the following scheduling options, set on the Project card in Fixed Price Billing Type:

Note
These options are only available for the project billing lines. Project task billing lines are only broken down as per the schedule in the Invoice Template and linked to the project task.

• Scheduled: invoicing is based on the schedule in the invoicing template. The billable lines are linked to the project task set on the Project card. The Base for Invoicing must be set to Invoicing Date. Once created, set the invoicing dates as per the agreement with the customer.

• Milestone: invoicing is based on the schedule in the invoicing template. Before the billable lines are created, select project tasks of the type Milestone for each of the suggested billable lines. The number of project tasks of the type Milestone cannot be less than the number of suggested billable lines. The Base for Invoicing must be set to Starting Date or Ending Date. When created, the project task starting or ending date is copied to the invoicing date on the project billable line.

  • When starting the Initialize Fixed Price Billing action for a milestone-based fixed price, first complete the Select Milestone Project Tasks pop-up.

  • The pop-up shows the schedule lines. Select the Project Task No. for each line.

  • The Project Task field filters on the project task type: Milestone.

  • After completing and confirming the pop-up, the project billable lines are created.

• Progressive: billable lines are created as described for Milestone. Before creating the sales invoice from the billable lines, adjust the billing percentage based on the actual cost completion % and progress %. The Base for Invoicing must be set to Starting Date or Ending Date.

Note
This function assumes that billable lines are invoiced in the scheduled sequence. You cannot skip a line.

The following fields appear in the Project Contract Progress % Change pop-up:

• Select Forecast Version: cost completion % and progress % are calculated in the forecast. Select the forecast version to use for setting the new billing %.

• Cost Completion %: calculated as actual cost compared to budgeted cost.

• Progress %: calculated as actual cost compared to forecasted total cost.

• Latest Billing %: shows the total % of the contract amount invoiced so far.

• Line Percentage: shows the percentage from the current line. When you adjust this percentage, the New Billing % is calculated to show the new total % billed. This % is copied to the project billable line when the pop-up is closed.

• New Billing %: when updated, the Line Percentage is calculated as the difference between New Billing % and Latest Billing %.

Steps - Create a sales invoice from a project billable line

1. Choose the icon (Alt+Q), enter Project Billable Lines, and then choose the related link.

2. In the header of the Project Billable Lines page, use the Project and Project Task fields to filter on a specific project or project task. These filters are automatically applied when you open the page from the project or project task.

3. On the Project Billable Lines page, choose the Create Sales Invoice action.

4. On the Project Create Sales Invoice pop-up, enter the posting date and whether you want to create a new invoice or append to an existing one.

5. Choose OK.

6. To open the sales invoice, on the Project Billable Lines page, choose Sales Invoices/Credit Memos.

7. The Sales Invoice page opens, showing the quantity and amount transferred to the invoice.

8. Make Anywhere Mobility Solutions additional changes to the description, and then choose Post.

   Note

   • Industrial Equipment Manufacturing supports several bill-to customers per project. However, you cannot select billable lines for several customers to automatically create several sales invoices: an error is shown. Create a sales invoice per customer.

   • When creating sales invoices based on an invoicing schedule (such as milestones), the invoicing date is important. When selecting billable lines for several invoicing dates, a warning is shown.

   • Billable lines can be added manually. A bill-to customer can be selected from the project customer list. The sell-to customer is always the principal customer for the project.

Steps - Create a sales credit from a project billable line

1. Choose the icon (Alt+Q), enter Project Billable Lines, and then choose the related link.

2. In the header of the Project Billable Lines page, use the Project and Project Task fields to filter on a specific project or project task. These filters are automatically applied when you open the page from the project or project task.

3. Make sure the billable line shows a positive quantity and a negative unit cost and unit price. The negative amounts identify credit lines among the project billable lines.

4. On the Project Billable Lines page, choose the Create Sales Credit Memo action.

5. On the request page, enter the posting date and whether you want to create a new credit memo or append to an existing one.

6. Choose OK.

7. To open the Sales Credit Memo, on the Project Billable Lines page, choose Sales Invoices/Credit Memos.

8. The Sales Credit Memo page opens, showing the quantity and amount transferred.

9. Make Anywhere Mobility Solutions additional changes to the description, and then choose Post.

   Note
   In projects, the posting of costs and sales are disconnected. Crediting an item from a billable line does not return the item to inventory, it only reduces the cost in the project.