When you create a work order, you can indicate Anywhere Mobility Solutions materials you believe will be required to complete the requested maintenance. This can be an important part of the maintenance process, because the availability of anticipated materials can affect the scheduling of work orders.
You can associate certain spare parts with a particular asset. If you have several materials used with a particular piece of equipment, you can identify them as that equipment's spares on the asset card.
Spare parts are classified as either stock or nonstock spares.
Stock spares
Stock spares are materials you keep on hand. If you have a frequently performed preventive maintenance activity that requires a spare part, you may keep a supply of that item in your inventory.
Stock spares are set up as item records within Microsoft Dynamics 365 Business Central. Like Anywhere Mobility Solutions other item, both the quantity and value of a stock spare are maintained in the program.
Designate an item as a stock spare by selecting Spare in the Item Type field on the item card. When accessing a list of available materials from many maintenance pages, a filter typically displays only spare items.
When you post a material journal or purchase line for a stock spare, a negative adjustment for the specified quantity of the item is entered in the item's ledger. The impact to your inventory value is posted to general ledger accounts according to the posting groups you have assigned to the stock item.
Nonstock spares
There may be many spare parts you do not stock. This can be because they are infrequently used or particularly expensive. Instead of being stocked, they are ordered as needed.
For the purpose of planning maintenance activities and recording material costs, it is still important to note nonstock spares. Enter these spares as lines on asset and work order cards. Information such as the item's part number, description, and cost is entered manually.
Nonstock spare information is also entered manually in the material journal or on a purchase document. When posted through a material journal, the entered cost for the item is recorded in the relevant asset's maintenance ledger, with no effect on the general ledger. When posted through a purchase document, you must enter a general ledger account on the purchase line. The value on the purchase line is posted to the assigned G/L account as an expense.
Asset spares
Define an asset's stock and nonstock spares on the Spare Parts FastTab of the asset card. The program copies information for stock spares from an item card, while all nonstock spare information must be entered manually.
Every asset can have an assigned manufacturer code and model number. When you assign spare parts to an asset, they become defined for that asset's combination of manufacturer code and model number. Anywhere Mobility Solutions other assets with the same combination of values automatically have the same list of spare parts. This is convenient when you have several asset records for the same type of asset. For example, if you have 20 delivery trucks that are all the same make and model, define a list of spare parts on one asset card, then assign the same manufacturer code and model number to the asset cards set up for the other vehicles.
When you assign materials to a work order for an asset with defined spares, you can choose from a list of that particular asset's spare parts, rather than a list of all existing spares. You can also enter materials other than an asset's defined spares on a work order.