1. Others
  2. Government Contracting
  3. Manage projects

Create project invoices

In this process, the project invoicing process is explained. The process starts with collecting project transactions that are posted to the general ledger on a project and creating an invoice based on project settings. For more information, refer to Project invoicing.


Billing specialist Billing specialist Works with PM, generate invoices/bills, review labor distribution reports, submit invoices, etc. Project accountant Project accountant Manages the accounting transactions as related to projects to which they are assigned, ensuring the data that posts to the project is correct and within the rules for that contract/project. Project manager Project manager Project managers provide direct labor needs, labor of efforts, scope, approve billings, cost estimates, etc. Start Start Create project invoice proposals Create project invoice proposals Before you create a customer invoice for a project, you can create a preliminary invoice or invoice proposal. In an invoice proposal, you can select project transactions to include in a project invoice. You can choose to not select all lines or make other choices if you need to include records from sales orders. Note that any unallowable indirect cost allocations do not appear in the list of transactions to be invoiced. Procedure 1. On the Action Pane, click Manage. 2. Click Invoice proposal. 3. Click OK. 4. Click Select all. 5. Click OK. Review and edit invoice Review and edit invoice Manually review the invoice to ensure all is correct before you post and send it to the customer. Adjustments needed? Adjustments needed? Identify adjustments to invoicing Identify adjustments to invoicing Define any changes needed to the current transactions before you continue with your invoice process. Submit corrections to appropriate department Submit corrections to appropriate department Project invoice correction processes vary. Follow your defined business process for submitting corrections. Send project invoice to customer Send project invoice to customer Send the project invoice to the customer. Post project invoice Post project invoice Once the project invoice is considered correct, it is time to post it. Procedure 1. Go to Project management and accounting > Project invoices > Project invoice proposals. 2. Select the invoice proposal from the list page. 3. Click Post button on the menu bar. 4. Make your selections on posting and printing. Click OK to continue. 5. You will be prompted if you choose not to print. Click OK to continue. End End Yes No

Activities

Name Responsible Description

Create project invoice proposals

Billing specialist

Before you create a customer invoice for a project, you can create a preliminary invoice or invoice proposal. In an invoice proposal, you can select project transactions to include in a project invoice. You can choose to not select all lines or make other choices if you need to include records from sales orders. Note that any unallowable indirect cost allocations do not appear in the list of transactions to be invoiced.

Review and edit invoice

Project manager

 		Manually review the invoice to ensure all is correct before you post and send it to the customer.

Identify adjustments to invoicing

Project manager

Define any changes needed to the current transactions before you continue with your invoice process.

Submit corrections to appropriate department

Project accountant

 		Project invoice correction processes vary. Follow your defined business process for submitting corrections.

Send project invoice to customer

Billing specialist

Send the project invoice to the customer.

Post project invoice

Billing specialist

Once the project invoice is considered correct, it is time to post it.

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