---
title: "Work orders electronic signature"
slug: "work-orders-electronic-signature"
updated: 2026-06-25T10:24:09Z
published: 2026-06-25T10:24:09Z
canonical: "docs.staedean.com/work-orders-electronic-signature"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Work orders electronic signature

The possibility of enforcing users to insert an electronic signature upon work orders state’s update allows for increasing traceability of the maintenance processes and represents additional compliance with regulatory guidelines.

Life Sciences Enterprise Asset Management introduces a new **Signature required** parameter in **Asset management > Setup > Work orders > Lifecycle states** form. By configuring this parameter, users can define which work order state’s updates require users to insert a valid electronic signature (for example, work order closure).

#### **Example**

Execute the following steps to configure electronic signature upon closure of breakdown work orders:

1. Go to **Asset management > Setup > Work orders > Lifecycle states** and enable the **Signature required** parameter for the **Closed** state.
2. Assign the **Closed** state to a lifecycle model (**Asset management > Setup > Work orders > Lifecycle models**).
3. Assign the lifecycle model to the **Breakdown** work order type (**Asset management > Setup > Work orders > Work order types**).

When users try to update the work order state to **Closed** for a work order with **Breakdown** type, the system will request them to enter a valid electronic signature password.

> [!NOTE]
> Note
> 
> The electronic signature leverages Microsoft Dynamics 365 Finance & Supply Chain Management standards, enhanced by STAEDEAN Life Sciences features available in the Life Sciences Supply Chain Management module:
> 
> - [Electronic signature password expiration](/life-sciences/docs/validity-period-for-the-electronic-signature-certificate)
> - [Failed signatures log](/life-sciences/docs/failed-signatures-log)
> - [User lock-out](/life-sciences/docs/user-lock-out)
> - [Advanced database logging](/life-sciences/docs/advanced-database-logging)

## Related

- [Work orders approval workflow](/work-orders-approval-workflow.md)
- [Work orders maintenance job notes](/work-orders-maintenance-job-notes.md)
- [Asset GMP, Safety, and Critical information](/asset-gmp-safety-and-critical-information.md)
- [Number sequence for maintenance plans](/number-sequence-for-maintenance-plans.md)
- [Life Sciences Enterprise Asset Management](/life-sciences-enterprise-asset-management.md)