---
title: "Sub-batch information"
slug: "sub-batch-information"
description: "Manage sub-batch information, including identification, properties, and quality details, to support accurate inventory control."
updated: 2026-06-25T10:24:09Z
published: 2026-06-25T10:24:09Z
canonical: "docs.staedean.com/sub-batch-information"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Sub-batch information

The list of sub-batches available in the system and the corresponding properties are displayed in the **Sub batches** form (**Inventory management > Inquiries and reports > Tracking dimensions > Sub batches**).

The following information is available in the sub-batch **Identification** FastTab:

- **Sub-batch number:** Mandatory, it can be manually entered or automatically assigned if the sub-batch reference in the **Inventory and warehouse management parameters** form > **Number sequences** tab is linked to a number sequence.
- **Item number:** Mandatory, identifies the parent item.
- **Batch number:** Mandatory, identifies the parent batch.

The following information is available in the sub-batch **Properties** FastTab:

- Shelf-life dates (**Manufacturing date**, **Shelf advice date**, **Best before date**, **Expiration date**, and **Destroy by date**): Automatically populated based on the shelf-life dates of the parent batch, they can be manually overridden through the **Reset > Reset shelf life dates** button.
- **Desiccant expiration date:** the expiration date of the desiccant associated with the container, if applicable. Pharmaceutical desiccants are used to maintain the quality, strength, and purity of medical drugs for the long term by maintaining a dry packaging environment, thus protecting the pharmaceutical from any kind of damage due to moisture or humidity.
- [**Sub batch type:**](/life-sciences/docs/sub-batch-type) it can either be automatically assigned upon registration or manually entered by selecting among a list of values.
- [**Stopped:**](/life-sciences/docs/sub-batch-block-status) defines the usability of the sub-batch. If the sub-batch is stopped, it cannot be transacted.
- **Reason code:** it can be manually entered by selecting among a list of values. It is used to define a reason code for blocking the sub-batch.
- **Empty:** it identifies if the sub-batch has been marked as empty upon [production consumption via mobile device](/life-sciences/docs/report-actual-quantity-consumption-via-mobile-device) or upon [dispensing process](/life-sciences/docs/dispensing-process).
- [**Locked fields:**](/life-sciences/docs/lock-unlock-sub-batch-fields) identifies whether the sub-batch fields have been locked, that is, the link with the parent batch has been broken.
- [**Database log:**](/life-sciences/docs/advanced-database-logging) this parameter is automatically enabled if the sub-batch information has been modified and the modification is tracked in the database log.
- **Text:** optional description of the sub-batch.

The following information is available in the sub-batch **Inventory management** FastTab:

- [**Restrictions**](/life-sciences/docs/restrictions-and-restriction-types)**:** this parameter is automatically enabled if one or more restrictions for the sub-batch are defined.
- [**Cautionary statement**](/life-sciences/docs/cautionary-statement)**:** indicates the investigational purpose of a new drug or states the intention of a shipment.
- [**Container configuration**](/life-sciences/docs/container-configuration)**:** can be selected to identify the primary packaging configuration for the sub-batch. The value may be inherited from the item and automatically populated if a default container configuration for the item has been set up, but it can be manually modified.

The following additional information is available in the sub-batch **Quality management** FastTab:

- [**Use code**](/life-sciences/docs/use-code)**:** indicates the approved uses for the sub-batch.
- **Storage condition:** it can either be automatically assigned upon registration if an active storage condition for the item has been defined or manually entered by selecting among the list of approved storage conditions for the item. The Description is automatically populated based on the selected value.

In the **Batch** FastTab, users can view information related to the parent batch. When a new sub-batch is created and linked to a batch number, the **Batch** FastTab information is automatically populated and cannot be modified.

## Related

- [Sub-batch type](/sub-batch-type.md)
- [Sub-batch block status](/sub-batch-block-status.md)
- [Dispensing process](/dispensing-process.md)
- [Lock/Unlock sub-batch fields](/lock-unlock-sub-batch-fields.md)
- [Advanced database logging](/advanced-database-logging.md)
- [Restrictions and restriction types](/restrictions-and-restriction-types.md)
- [Cautionary statement](/cautionary-statement.md)
- [Container configuration](/container-configuration.md)
- [Use code](/use-code.md)