---
title: "Shipment approval for sales orders"
slug: "shipment-approval-for-sales-orders"
description: "Ensure quality control with shipment approval processes that help meet customer specifications and support supply chain compliance."
tags: ["Life Sciences", "Supply Chain Management"]
updated: 2026-06-25T10:24:09Z
published: 2026-06-25T10:24:09Z
canonical: "docs.staedean.com/shipment-approval-for-sales-orders"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Shipment approval for sales orders

When a product is released, several controls are executed by Quality Assurance to ensure that:

- Analytical results are in specs.
- The batch documentation is correct and complete.
- Any issue that might impact the batch has been investigated and successfully solved.
- The Certificate of Analysis meets the customer’s specifications.

Since many companies use the same items for different customers that might have slightly different specifications, the Quality Assurance/Qualified Person verifies that each batch portion associated with a customer in a sales order meets the customer’s specifications. Life Sciences Supply Chain Management allows users to perform this control at the sales order level via the shipment approval process: users can specify if selected sales order lines require shipment approval from an authorized person and prevent the shipping of material before this is executed.

Shipment approval for sales orders can be activated by enabling the **Shipment approval > Sales order** parameter in the **Item model groups** form (**Inventory management > Setup > Inventory > Item model groups**).

The shipment approval requirement defined in the item model group can be overridden for a specific sales order line by enabling the **Shipment approval** parameter in the **Line details** tab of the **Sales order** form (**Sales and marketing > Sales orders > All sales order > Sales order**).

## Steps

The shipment approval process for a sales order can be executed by performing the following steps:

1. Select a sales order, switch to the **Pick and pack** tab and click **Generate > Shipment approval**.
2. The list of inventory dimensions to be shipped is displayed in the **Shipment approval** form. Select the lines for which the shipment is approved and click **Approve > Update selected**. To quickly approve all the lines, click **Approve > Update all**. The **Approval status** is automatically set to **Approved** for the selected lines.
3. Ship the sales order by generating the packing slip by clicking **Generate > Post packing slip**. A shipment approval journal is automatically generated, and it can be opened by clicking the **Journals > Shipment approval journal** button in the **Pick and pack** form.

Users can specify if the shipment approval process should be secured via electronic signature by enabling the **Signature required** parameter for the **Shipment approval** requirement in the **Electronic signature requirements** form (**Organization administration > Setup > Electronic signature > Electronic signature requirements**).