---
title: "Sales order change approval"
slug: "sales-order-change-approval"
description: "Manage sales order changes in Life Sciences Supply Chain Management with approval workflows for controlled order updates."
tags: ["Life Sciences", "Supply Chain Management"]
updated: 2026-06-25T10:24:09Z
published: 2026-06-25T10:24:09Z
canonical: "docs.staedean.com/sales-order-change-approval"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Sales order change approval

Life Sciences Supply Chain Management enables users to manage the sales order change approval workflows, thus allowing a review of sales order changes before they are applied to the system.

Users can enable the workflow by setting the **Enable sales order change approval** parameter to **Yes** in the **Released products** tab of the **Product information management parameters** form (**Product information management > Setup > Product information management parameters**).

In the list of fields, users can select the **Enable** checkbox for every field that must be approved before the changes can be made.

The following fields are available:

| **Field** | **Form** |
| --- | --- |
| **(Ignore) Batch disposition code** | Sales order details |
| **(Ignore) Expiration date** | Sales order details |
| **(Ignore) Stopped sub batch** | Sales order details |
| **Tolerance** | Sales order details |
| **Order subtype** | Sales order details |

In the **Data entity behavior** field, users can select the action that should be used when data is imported:

- **Allow changes without approval** – The data entity can update the sales order without processing it through the workflow.
- **Reject changes** – Changes cannot be made to the sales order. The import will fail for the fields that are enabled for the workflow.
- **Create change proposals** – All fields will be changed except the fields that are enabled for the workflow. The new values for those fields will be added to the sales order as proposed changes. The data entity will not automatically start the workflow, and users must submit the proposed changes as required.

The workflow name is **Proposed sales order changes workflow**. The workflow template can be setup in the **Product information management workflows** form (**Product information management > Setup > Product information management workflows**).

STAEDEAN Life Sciences workflow templates leverages D365 workflow engines and standards. Please refer to the Microsoft Dynamics 365 Finance & Supply Chain Management training material for information on how to configure a workflow instance.

Users can set up the workflow according to the required approval process. The **Workflow approval for proposed sales order change** workflow approval element applies the changes to the sales order.

When a field that is enabled for the workflow is changed:

- The **Proposed changes** page appears, showing the original and new values of the field.
- The changed field is reverted to its original value.
- A status message informs that the changes have been logged but have not yet been submitted to the workflow.

All changed fields (unless they are not enabled for the workflow) are added to the list on the **Proposed changes** page. To discard the proposed value for a field, use the **Discard** button next to the field in the list. To discard all changes, use the [**Discard all changes**](/life-sciences/docs/change-approval-workflows-setup) button, if enabled, at the bottom of the page. Select **OK** to close the page.

When there is at least one proposed change, two additional buttons are displayed in the Action Pane:

- The **Proposed changes** button opens the **Proposed changes** page, thus allowing the user to review the changes.
- The **Workflow > Submit** button allows to submit the changes to workflow. The **Workflow status of proposed change** field is changed from **Changes not submitted** to **Changes pending approval**.

The workflow follows the standard workflow process. The approver is directed to the **Released product details** page, where they can review the changes ì on the **Proposed changes** page and then select **Workflow > Approve** to approve ì or **Workflow > Reject** to reject them. A [reason code](/life-sciences/docs/change-approval-workflows-setup) and a comment must be entered. After all approvals are completed, the fields are updated with the proposed values.

## Related

- [Change approval workflows setup](/change-approval-workflows-setup.md)