---
title: "Restrictions on vendor batch dates"
slug: "restrictions-on-vendor-batch-dates"
description: "Manage vendor batch dates in Dynamics 365 to control shelf-life calculations and support compliance with manufacturing and expiration dates."
updated: 2026-06-25T10:24:07Z
published: 2026-06-25T10:24:07Z
canonical: "docs.staedean.com/restrictions-on-vendor-batch-dates"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Restrictions on vendor batch dates

By using the **Reset vendor batch details** option in the **Reset** tab of the **Batches** form (**Inventory management > Inquiries and reports > Tracking dimensions > Batches**), users can enter the manufacturing date and expiration date provided by the vendor and use them as the actual **Manufacturing date** and **Expiration date** of the batch.

Life Sciences Supply Chain Management extends the standard Microsoft Dynamics 365 Finance & Supply Chain Management feature to allow users to decide whether the system should automatically recalculate the other shelf-life dates when the vendor batch date and vendor expiry date are entered.

## Scenario 1 – Use vendor batch date

If a user enters the **Vendor batch date**, enables the **Use vendor batch date** parameter, and confirms by clicking **OK**, the **Update shelf life dates** dialog is displayed and asks the user whether other shelf-life dates shall be re-calculated.

By clicking **Yes**, the user can let the system automatically recalculate the other shelf-life dates starting from the **Vendor batch date** (that is, the new **Manufacturing date**). The batch dates are recalculated based on one of the following rules, depending on the item setup:

- **Shelf advice date:**
  - **Shelf advice date = Vendor batch date + Shelf advice period in days.**
  - **Shelf advice date = Vendor batch date** + shelf-advice period in **Shelf advice date calculation** [advanced batch date calculation](/life-sciences/docs/advanced-batch-dates-calculation).
- **Expiration date:**
  - **Expiration date = Vendor batch date + Shelf life period in days.**
  - **Expiration date = Vendor batch date** + shelf-life period in **Expiration date calculation** [advanced batch date calculation](/life-sciences/docs/advanced-batch-dates-calculation)
- **Best before date:**
  - **Best before date = Expiration date – Best before period in days.**
  - **Best before date = Expiration date** – best-before period in **Best before date calculation** [advanced batch date calculation](/life-sciences/docs/advanced-batch-dates-calculation).
- **Destroy by date:**
  - **Destroy by date = Vendor batch date + Destroy by period in days.**

By clicking **No**, the shelf-life dates are not recalculated. The system verifies if the **Vendor batch date** (that is, **Manufacturing date**) is later than any of the other dates (**Shelf advice date, Best before date, Expiration date, and/or Destroy by date**) and returns an error message for any date that is earlier than the **Vendor batch date**.

## Scenario 2 – Use vendor expiry date

If users enter the **Vendor expiry date**, enables the **Use vendor expiry date** parameter, and confirm by clicking **OK**, the **Update shelf life dates** dialog is displayed.

By clicking **Yes**, the user can let the system automatically recalculate the other shelf-life dates. The **Best before date** will be recalculated starting from the **Vendor expiry date** (that is, the new **Expiration date**). The batch dates are recalculated based on one of the following rules, depending on the item setup:

- **Shelf advice date:**
  - **Shelf advice date = Manufacturing date + Shelf advice period in days.**
  - **Shelf advice date = Manufacturing date** + shelf advice period in **Shelf advice date calculation** [advanced batch date calculation](/life-sciences/docs/advanced-batch-dates-calculation).
- **Best before date:**
  - **Best before date = Vendor expiry date – Best before period in days.**
  - **Best before date = Vendor expiry date** – best-before period in **Best before date calculation** [advanced batch date calculation](/life-sciences/docs/advanced-batch-dates-calculation).
- **Destroy by date:**
  - **Destroy by date = Manufacturing date + Destroy by period in days.**

The system will then verify:

- If the **Vendor expiry date** (that is, **Expiration date**) is earlier than the **Manufacturing date**, the system will return an error message.
- If the **Best before date** is earlier than the **Manufacturing date**, the system will set the **Best before date** to blank.
- If the **Vendor expiry date** (that is, **Expiration date**) is earlier than the **Shelf advice date**, the system will set the **Shelf advice date** to blank.

By clicking **No**, the shelf-life dates are not recalculated. The system verifies if the **Vendor expiry date** (that is, **Expiration date**) is earlier than the **Manufacturing date**, **Best before date**, and/or the **Shelf advice date** and returns an error message for any date that is later than the **Vendor expiry date**.

## Scenario 3 – use vendor batch date and vendor expiry date

If users enter both the **Vendor batch date** and **Vendor expiry date**, tick the **Use vendor batch date**, and **Use vendor expiry date** checkboxes and confirm by clicking **OK**, the **Update shelf-life dates** form is displayed.

By clicking **Yes**, the user can let the system automatically recalculate the other shelf-life dates. the **Shelf advice date** and **Destroy by date** will be recalculated starting from the **Vendor batch date** (that is, the new **Manufacturing date**). the **Best before date** will be recalculated starting from the **Vendor expiry date** (that is, the new **Expiration date**). The batch dates are recalculated based on one of the following rules, depending on the item setup:

- **Shelf advice date:**
  - **Shelf advice date = Vendor batch date + Shelf advice period in days.**
  - **Shelf advice date = Vendor batch date** + shelf-advice period in **Shelf advice date calculation** [advanced batch date calculation](/life-sciences/docs/advanced-batch-dates-calculation).
- **Best before date:**
  - **Best before date = Vendor expiry date – Best before period in days.**
  - **Best before date = Vendor expiry date** – best-before period in **Best before date calculation** [advanced batch date calculation](/life-sciences/docs/advanced-batch-dates-calculation).
- **Destroy by date:**
  - **Destroy by date = Vendor batch date + Destroy by period in days.**

The system then verifies if the **Vendor batch date** (that is, **Manufacturing date**) is later than the **Best before date** and if the **Vendor expiry date** (that is, **Expiration date**) is earlier than the **Shelf advice date** and returns an error message for any date that is earlier than the **Vendor batch date** or later than the **Vendor expiry date.**

By clicking **No**, the shelf-life dates are not recalculated. The system verifies if the **Vendor batch date** (that is, **Manufacturing date**) is later than any of the other dates (**Shelf advice date**, **Best before date**, or **Destroy by date**) and if the **Vendor expiry date** (that is, **Expiration date**) is earlier than the **Best before date** and returns an error message for any date that is earlier than the **Vendor batch date** or later than the **Vendor expiry date**.

## Related

- [Advanced batch dates calculation](/advanced-batch-dates-calculation.md)