---
title: "Quality order approval workflow"
slug: "quality-order-approval-workflow"
description: "Streamline quality order approvals in D365 F&SCM with configurable workflows and validation processes that support compliance."
tags: ["Life Sciences", "Quality Control and Assurance"]
updated: 2026-06-25T10:24:07Z
published: 2026-06-25T10:24:07Z
canonical: "docs.staedean.com/quality-order-approval-workflow"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Quality order approval workflow

From a GMP perspective, the approval and validation of quality orders are critical steps. According to GMP guidelines, these activities require at least two sign-offs.

While standard D365 F&SCM provides a single step for the validation of quality orders and consequent batch release, STAEDEAN Life Sciences allows configuring a quality order approval workflow.

Workflow requirements can be activated in **Life Sciences Quality Control & Assurance > Setup > Life Sciences Quality Control & Assurance parameters > Quality management** tab:

- If the **Quality order approval** parameter is enabled, the completion of the workflow is required to proceed with [quality order validation](/life-sciences/docs/quality-order-approval-and-validation).
- If the **Quality order approval** parameter is disabled, the quality order can be validated without executing the workflow.

The quality order approval workflow template can be configured in **Life Sciences Quality Control & Assurance > Setup > Life Sciences Quality Control & Assurance workflows** and supports:

- Conditions (for example, different steps can be applied depending on the item type).
- Review activities, such as peer review (multiple review steps can be configured).
- Approval tasks.

STAEDEAN Life Sciences workflow templates leverages D365 F&SCM workflow engines and standards. Please refer to the D365 F&SCM training material for information regarding the configuration of a workflow instance.

To control whether quality order editing is permitted during workflow processing, configure the **Block quality order editing** setting located at **Life Sciences Quality Control & Assurance > Setup > Life Sciences Quality Control & Assurance parameters > Quality management**:

- If the **Block quality order editing** parameter is disabled, the quality order, its lines, and line results will remain editable both during the processing of the approval workflow (such as when the status is **Pending approval**) and after it has been completed (that is, when the status is **Completed**).
- When the **Block quality order editing** parameter is enabled, users cannot change the quality order, its lines, or their results during the approval workflow (such as while it’s in the **Pending approval** state) or after it’s finished (**Completed** state). However, you can still edit the quality order if the workflow status is **Not submitted**, **Pending complete**, **Returned**, or **Change requested**.

## Related

- [Quality order approval and validation](/quality-order-approval-and-validation.md)
- [Quality control setup](/quality-control-setup.md)