---
title: "Item change approval"
slug: "item-change-approval"
description: "Manage item change approvals in Life Sciences Supply Chain Management with workflows, ensuring thorough review before system updates."
updated: 2026-09-18T13:47:15Z
published: 2026-09-18T13:47:15Z
canonical: "docs.staedean.com/item-change-approval"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Item change approval

Life Sciences Supply Chain Management enables users to manage the item change approval workflows, thus allowing a review of item changes before they are applied in the system.

Users can enable the workflow by setting the **Enable item change approval** parameter to **Yes** in the **Released products** tab of the **Product information management parameters** form (**Product information management** > **Setup** > **Product information management parameters**).

In the list of fields, users can select the **Enable** checkbox for every field that must be approved before the changes can be made.

The following fields are available:

| **Field** | **Form** |
| --- | --- |
| **Salt code** | Released product details |
| **Include in Sunshine Act report** | Released product details |
| **Controlled substance** | Released product details |
| **Controlled substance schedule** | Released product details |
| **Shelf advice period in days** | Released product details |
| **Shelf life period in days** | Released product details |
| **Best before period in days** | Released product details |
| **Destroy by period in days** | Released product details |
| **Period after opening in days** | Released product details |
| **Shelf advice date calculation** | Released product details |
| **Expiration date calculation** | Released product details |
| **Best before date calculation** | Released product details |
| **Batch number group** | Released product details |
| **Sub batch number group** | Released product details |
| **Tolerance** | Released product details |
| **Reference part weight** | Released product details |
| **Use code (Target sub batch)** | Released product details |
| **Manufacturing date calculation (Target sub batch)** | Released product details |
| **Other dates calculation (Target sub batch)** | Released product details |
| **Storage condition (Target sub batch)** | Released product details |
| **Default use code** | Released product details |
| **Manufacturing date assignment** | Released product details |
| **Approved storage attribute check method** | Released product details |
| **Approved storage condition check method** | Released product details |
| **Approved use code check method** | Released product details |
| **Approved vendor check method** | Released product details |
| **Approved manufacturer check method** | Released product details |
| **Batch disposition status check method** | Released product details |
| **Shelf advice date check method** | Released product details |
| **Best before date check method** | Released product details |
| **Container configuration check method** | Released product details |
| **Approved customer list check method** | Released product details |
| **Approved item group** | Released product details |
| **Product name** | Released product details |
| **Description** | Released product details |
| **Item model group** | Released product details |
| **Product lifecycle state** | Released product details |
| **Container configuration** | Approved container configurations |
| **Default** | Approved container configurations |
| **Label** | Storage conditions |
| **Approved (Storage conditions)** | Storage conditions |
| **Storage attribute** | Storage attributes |
| **Print on label** | Storage attributes |
| **Label** | Storage attributes |
| **Skip check** | Storage attributes |
| **Placebo** | Approved placebos |
| **Value** | Product attribute values |
| **Stopped (Inventory)** | Default order settings |
| **Stopped (Sales order)** | Default order settings |
| **Stopped (Purchase order)** | Default order settings |
| **Product number** | Related products |
| **Relation type** | Related products |

> [!NOTE]
> Note
> 
> The **Approved customer list check method** and **Approved item group** fields are part of the Microsoft Advanced Quality Management (AQM) Approved customer functionality (**Released products**, **Sell** FastTab). The **Approved customer list check method** is functionally equivalent to, and replaces, the deprecated Life Sciences **Approved customer check method**. Enable the Microsoft Approved customer functionality and disable the Life Sciences Supply Chain Management **Approved customers** configuration key to avoid duplicate checks.

In the **Data entity behavior** field, users can select the action that should be used when data is imported:

- **Allow changes without approval** – The data entity can update the item without processing it through the workflow.
- **Reject changes** – Changes cannot be made to the item. The import will fail for the fields that are enabled for the workflow.
- **Create change proposals** – All fields will be changed except the fields that are enabled for the workflow. The new values for those fields will be added to the item as proposed changes. The data entity will not automatically start the workflow, and users must submit the proposed changes as required.

The workflow name is **Proposed item changes workflow**. The workflow template can be setup in the **Product information management workflows** form (**Product information management** > **Setup** > **Product information management workflows**).

STAEDEAN Life Sciences workflow templates leverages D365 workflow engines and standards. Please refer to the Microsoft Dynamics 365 Finance & Supply Chain Management training material for information on how to configure a workflow instance.

Users can set up the workflow according to the required approval process. The **Workflow approval for proposed item change** workflow approval element applies the changes to the item.

When a field that is enabled for the workflow is changed:

- The **Proposed changes** page appears, showing the original and new values of the field.
- The changed field is reverted to its original value.
- A status message informs that the changes have been logged but have not yet been submitted to the workflow.

All changed fields (unless they are not enabled for the workflow) are added to the list on the **Proposed changes** page. To discard the proposed value for a field, use the **Discard** button next to the field in the list. To discard all changes, use the [**Discard all changes**](/life-sciences/docs/change-approval-workflows-setup) button, if enabled, at the bottom of the page. Select **OK** to close the page.

When there is at least one proposed change, two additional buttons are displayed in the Action Pane:

- The **Proposed changes** button opens the **Proposed changes** page, thus allowing the user to review the changes.
- The **Workflow** > **Submit** button allows to submit the changes to workflow. The **Workflow status of proposed change** field is changed from **Changes not submitted** to **Changes pending approval**

The workflow follows the standard workflow process. The approver is directed to the **Released product details** page, where they can review the changes on the **Proposed changes** page and then select **Workflow** > **Approve** to approve or **Workflow** > **Reject** to reject them. A [reason code](/life-sciences/docs/change-approval-workflows-setup) and a comment must be entered. After all approvals are completed, the fields are updated with the proposed values.

## Related

- [Change approval workflows setup](/change-approval-workflows-setup.md)