---
title: "Change approval workflows setup"
slug: "change-approval-workflows-setup"
description: "Configure change approval workflows, change logs, and tracking to support efficient data approvals in Life Sciences Supply Chain Management."
updated: 2026-06-26T07:09:48Z
published: 2026-06-26T07:09:48Z
canonical: "docs.staedean.com/change-approval-workflows-setup"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Change approval workflows setup

Life Sciences Supply Chain Management allows to approve data changes via workflow in the following forms (refer to each specific page for additional details):

- [**Released product details** form and accessorial tables](/life-sciences/docs/item-change-approval)
- [**Batches** form and accessorial tables](/life-sciences/docs/batch-change-approval)
- [**Sub batches** form and accessorial tables](/life-sciences/docs/sub-batch-change-approval)
- [**Sales order details** form](/life-sciences/docs/sales-order-change-approval)
- [**Container configurations** form](/life-sciences/docs/container-configuration)
- [**Dispensing orders** form](/life-sciences/docs/dispensing-requests-linked-to-dispensing-orders)
- [**Cleaning operations** form](/life-sciences/docs/cleaning-operations)

Users can configure the list of workflow reason codes in **System administration > Workflow > Workflow reason codes**. Upon approval/rejection/delegation of a change approval workflow, users must select a **Reason code** and can enter additional comments. The comment is mandatory if the **Require comments** parameter is enabled in the **Workflow parameters** (**System administration > Workflow > Workflow parameters**).

The selected reason code and comment are saved in the **Reason code** and **Comment** fields of the **Workflow history** form, **Tracking details list** FastTab.

The **Discard all changes** button is available in the **Proposed changes** form if the **Discard all changes** parameter is enabled in the **Workflow parameters** form (**System administration > Workflow > Workflow parameters**). Otherwise, changes must be discarded one by one.

**Change log**

Life Sciences Supply Chain Management displays all the approved and rejected changes in the **Change log** form (**System administration > Inquiries > Change log**).

The following information is stored in the **Overview** tab of the **Change log**:

- **Reference table ID** - ID of the table that was changed.
- **Table name** - Reference to the table that was changed.
- **Company** where the change was performed.
- **Record identification** - Reference to the specific record that was changed.
- **Log RecId** - Unique identifier of the record.
- **Type of change** - Identifying if the record was successfully updated (**Update**), or changes were rejected (**Reject**).
- **Created by** - User who submitted the change to the workflow.
- **User name** - Name of the user who submitted the change to the workflow.
- **Created date and time** - Date and time when the change was submitted to the workflow.
- **Workflow Instance ID** - Link to the workflow instance where changes have been approved.
- **Module** - Set to **CHANGEAPPROVAL**.
- **Event** - Currently blank. It will be used for other modules.
- **Description** - Currently blank. It will be used for other modules.
- **Additional information** - Currently blank. It will be used for other modules.

The following information is stored in the **History** tab of the **Change log** for each record:

- **Field name** - Reference to the field/s that was/were changed.
- **Value** - Value of the field proposed by the first user.
- **Previous value** - Previous value of the field before the first user tried to apply the modification.
- **Record identification** - Relevant modified record in case of changes to an accessorial form (for example, alternate batch number, dispensing order line, etc.).

In the **History** tab, one line is logged for each modified field.

Users can print a report with the same information, eventually with filters, by clicking the **Change log** button in the **Change log** form (**System administration > Inquiries > Change log**).

Users can also clean up the log, eventually with filters, by clicking the **Clean up log** button in the **Change log** form.

## Related

- [Item change approval](/item-change-approval.md)
- [Batch change approval](/batch-change-approval.md)
- [Sub batch change approval](/sub-batch-change-approval.md)
- [Sales order change approval](/sales-order-change-approval.md)
- [Container configuration](/container-configuration.md)
- [Dispensing requests linked to dispensing orders](/dispensing-requests-linked-to-dispensing-orders.md)
- [Cleaning operations](/cleaning-operations.md)