---
title: "Batch change approval"
slug: "batch-change-approval"
description: "Manage batch change approvals in Life Sciences Supply Chain Management with D365 workflows to ensure compliant updates before changes are applied."
updated: 2026-06-29T03:50:59Z
published: 2026-06-29T03:50:59Z
canonical: "docs.staedean.com/batch-change-approval"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Batch change approval

Life Sciences Supply Chain Management allows users to manage the batch change approval workflows, thus allowing a review of batch changes before they are applied in the system.

Users can enable the workflow by setting the **Enable batch change approval** parameter to **Yes** in the **Inventory and warehouse management parameters** form (**Inventory management > Setup >Inventory and warehouse management parameters > Proposed changes** tab > **Batch change approval** FastTab).

In the list of fields, users can select the **Enable** checkbox for every field that must be approved before the changes can be made.

The following fields are available:

| **Field** | **Form** |
| --- | --- |
| **Expiration date** | Batches |
| **Manufacturing date** | Batches |
| **Shelf advice date** | Batches |
| **Best before date** | Batches |
| **Destroy by date** | Batches |
| **Use code** | Batches |
| **Batch disposition code** | Batches |
| **Maximum daily dose** | Batches |
| **Vendor batch date** | Batches |
| **Vendor expiry date** | Batches |
| **Vendor batch number** | Batches |
| **Manufacturer batch number** | Batches |
| **Manufacturer** | Batches |
| **Storage condition** | Batches |
| **Container configuration** | Batches |
| **Synthetic route** | Batches |
| **Alternate batch number** | Alternate batch numbers |
| **Restriction** | Restrictions |
| **Restriction type** | Restriction types |

In the **Data entity behavior** field, users can select the action that should be used when data is imported:

- **Allow changes without approval** – The data entity can update the batch without processing it through the workflow.
- **Reject changes** – Changes cannot be made to the batch. The import will fail for the fields that are enabled for the workflow.
- **Create change proposals** – All fields will be changed except the fields that are enabled for the workflow. The new values for those fields will be added to the batch as proposed changes. The data entity will not automatically start the workflow, and users must submit the proposed changes as required.

The workflow name is **Proposed batch changes workflow**. The workflow template can be setup in the **Inventory management workflows** form (**Inventory management > Setup > Inventory management workflows**).

STAEDEAN Life Sciences workflow templates leverages D365 F&SCM workflow engines and standards. Please refer to the Microsoft Dynamics 365 Finance & Supply Chain Management training material for information on how to configure a workflow instance.

Users can set up the workflow according to the required approval process. The **Workflow approval for proposed batch change** workflow approval element applies the changes to the batch.

When a field that is enabled for the workflow is changed:

- The **Proposed changes** page appears, showing the original and new values of the field.
- The changed field is reverted to its original value.
- A status message informs that the changes have been logged but have not yet been submitted to the workflow.

All changed fields (unless they are not enabled for the workflow) are added to the list on the **Proposed changes** page. To discard the proposed value for a field, use the **Discard** button next to the field in the list. To discard all changes, use the [**Discard all changes**](/life-sciences/docs/change-approval-workflows-setup) button, if enabled, at the bottom of the page. Select **OK** to close the page.

When there is at least one proposed change, two additional buttons are displayed in the Action Pane:

- The **Proposed changes** button opens the **Proposed changes** page, thus allowing the user to review the changes.
- The **Workflow > Submit** button allows to submit the changes to workflow. The **Workflow status of proposed change** field is changed from **Changes not submitted** to **Changes pending approval**.

The workflow follows the standard workflow process. The approver is directed to the **Released product details** page, where they can review the changes on the **Proposed changes** page and then select **Workflow > Approve** to approve or **Workflow > Reject** to reject them. A [reason code](/life-sciences/docs/change-approval-workflows-setup) and a comment must be entered. After all approvals are completed, the fields are updated with the proposed values.

## Related

- [Change approval workflows setup](/change-approval-workflows-setup.md)