---
title: "Automatic transfer of received/produced samples"
slug: "automatic-transfer-of-received-produced-samples"
description: "Automate the transfer of received and produced samples in Life Sciences Supply Chain Management to support efficient storage and quality control."
tags: ["Life Sciences", "Supply Chain Management"]
updated: 2026-06-25T10:24:09Z
published: 2026-06-25T10:24:09Z
canonical: "docs.staedean.com/automatic-transfer-of-received-produced-samples"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Automatic transfer of received/produced samples

Life Sciences Supply Chain Management enables the automatic transfer of samples to dedicated storage locations, preventing their movement to production areas. This process uses an automatic transfer journal to move sample quantities to a specific site, warehouse, location, or license plate.

In the **Life Sciences Quality Control & Assurance parameters** form (**Life Sciences Quality Control & Assurance > Setup > Life Sciences Quality Control & Assurance parameters**), the following fields are dedicated to this functionality:

- **Default sample journal**: defines the transfer journal name to be used for sample quantity adjustment. Only journals of type **Transfer** can be selected.
- **Automatic sample journal posting**: defines if the transfer journal is automatically posted or if a manual step is required to review and post it.
- **Sample – movement** parameters: determine which processes should trigger the sample movement:
- **Sample movement – Purchase**: enables the functionality for purchased material. The transfer journal will be generated upon posting product receipt.
- **Sample movement – Production**: enables the functionality for manufactured material. The transfer journal will be generated upon report as finished a batch order, even if the batch order is partially reported as finished (with **End job** set either to **Yes** or **No**).

The [**Sub batch types**](/life-sciences/docs/sub-batch-type) settings (**Life Sciences Quality Control & Assurance > Setup > Sub batch > Sub batch type**) define default storage locations for samples, including **Site**, **Warehouse**, **Location**, and **License plate** (if applicable). When a sub-batch has an assigned type with these dimensions set, it is transferred from the receiving/production/dispensing booth to the specified storage location. If the **Automatic sample journal posting** parameter is enabled, the transfer journal is posted automatically. Otherwise, an authorized user must manually post it.

## Steps - Process purchased materials

The process for purchased material is as follows:

1. The **Sample Movement – Purchase** parameter must be enabled in the **Life Sciences Quality Control & Assurance parameters.**
2. One or multiple sub-batch types must be available with the inventory dimensions (**Site, Warehouse, Location, License plate**) populated as the desired storage location of the purchased sample.
3. The user registers the purchased material and assigns the **Sub batch type** value to the sample sub batch(es).
4. Upon posting of the product receipt, a transfer journal is automatically generated to move the quantity of the sub-batch(es) from the receiving location to the storage location.

## Steps - Process manufactured products

The process for manufactured products is as follows:

1. The **Sample Movement – Production** parameter must be enabled in the **Life Sciences Quality Control & Assurance parameters.**
2. One or multiple sub-batch types must be available with the inventory dimensions (**Site, Warehouse, Location, License plate**) populated as the desired storage location of the manufactured product sample.
3. The user registers the manufactured product and assigns the **Sub batch type** value to the sample sub batch(es).
4. When the production order is reported as finished – totally or partially (i.e., **End job** parameter is either set to **Yes** or **No**), a transfer journal is automatically generated to move the quantity of the sub batch(es) from the production location to the storage location. The transferred quantity is excluded from any put-away work the system might generate.

## Related

- [Sub-batch type](/sub-batch-type.md)