---
title: "Automatic transfer of dispensed samples"
slug: "automatic-transfer-of-dispensed-samples"
description: "Automate the transfer and storage of dispensed samples in Life Sciences Weighing and Dispensing to support segregation and quality control."
updated: 2026-06-29T05:50:33Z
published: 2026-06-29T05:50:33Z
canonical: "docs.staedean.com/automatic-transfer-of-dispensed-samples"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Automatic transfer of dispensed samples

Life Sciences Weighing and Dispensing provides the capability to allow the automatic transfer of sample quantity to a dedicated storage location in order to segregate samples in different locations to avoid them going to production areas. The movement happens with an automatic transfer journal to move the sample quantity to a dedicated site/warehouse/location/license plate.

In the **Life Sciences Quality Control & Assurance parameters** form (**Life Sciences Quality Control & Assurance > Setup > Life Sciences Quality Control & Assurance parameters**) the following fields are dedicated to this functionality:

- **Default sample journal**: allows users to define the transfer journal name to be used for sample quantity adjustment; only journal of type **Transfer** can be selected.
- **Automatic sample journal posting**: allows users to define if the transfer journal is automatically posted or a manual step from an user is required to review and post the journal.
- The **Sample – movement** parameters allow users to determine the process for which the sample movement must be automatically generated:
- **Sample movement – Dispensing**: to enable the functionality for dispensed material (valid only for **Dispensing order** of type **Inventory**); the transfer journal will be generated upon dispensing transaction completion.

The dedicated site/warehouse/location/license plate for sample storage are defined for the [](/life-sciences/docs/automatic-transfer-of-dispensed-samples)[**Sub batch types**](/life-sciences/docs/sub-batch-type) (**Life Sciences Quality Control & Assurance > Setup > Sub batch > Sub batch type**). For each sub batch type, it is possible to populate the **Site**, **Warehouse**, **Location** and **License plate** (only if the location is license plate controlled) fields to define the default storage location where the material will be automatically transferred.

The sub batches with an assigned **Sub batch type** that has the dimensions populated are moved via transfer journal from the dispensing booth location to the storage location defined for the assigned **Sub batch type**. If the **Automatic sample journal posting** parameter is enabled, the transfer journal is posted automatically; otherwise an authorized user needs to manually review and post the journal.

## Steps - Weighted material

The process for weighted material is the following:

1. The **Sample Movement – Dispensing** parameter must be enabled in the **Life Sciences Quality Control & Assurance parameters**
2. One or multiple sub batch types must be available with the inventory dimensions populated (**Site**, **Warehouse**, **Location**, **License plate**) based on the desired storage location of the weighted sample.

The user completes the dispensing operations and obtains the sample sub batch(es) with the assigned **Sub batch type** value, based on the sample type and location for storage.

## Related

- [Sub-batch type](/sub-batch-type.md)
- [Sampling](/sampling.md)
- [Sample shipment](/sample-shipment.md)
- [Sample preparation via dispensing order](/sample-preparation-via-dispensing-order.md)
- [Life Sciences Weighing and Dispensing](/life-sciences-weighing-and-dispensing.md)