---
title: "Advanced batch numbering"
slug: "advanced-batch-numbering"
description: "Automate batch number assignment for raw materials and products with configurable rules in Life Sciences Supply Chain Management."
updated: 2026-06-29T03:53:23Z
published: 2026-06-29T03:53:23Z
canonical: "docs.staedean.com/advanced-batch-numbering"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Advanced batch numbering

The batch number for raw materials and manufactured products may need to be automatically assigned by the company based on predefined rules, for example, to include information such as manufacturing/receiving site and manufacturing/receiving date.

Life Sciences Supply Chain Management extends the **Tracking number groups** form (**Inventory management > Setup > Dimensions > Tracking number groups**) by providing the capability to:

- Include **Item number** and **Site** in the batch number.
- Specify the **Date format** (for example, YYYYMMDD, YYMM, YYWK) in case the **Date** is included in the batch number.
- Configure the automatic reset of the batch number sequence based on a predefined frequency (that is, never, daily, weekly, monthly, or yearly).
- Select the **Separator** to be used between the numbers composing the batch number.
- Generate the batch number for produced material depending on the batch order **Status** (that is, when a batch order is updated to the defined status, the system automatically generates a batch number and assigns it to the order).

> [!NOTE]
> Note
> 
> The **Per qty.** field must be left blank to keep the batch and sub-batch number generation function as expected.

**Example**

The **Batch number group** for item “RM001” is configured as follows:

- **Site** is set to **Yes**
- **Date** set to **No**
- **Item number** set to **Yes**
- **Number sequence No.** set to **Yes**, **Number sequence code** including format “###”
- **Reset number sequence** set to **Year**
- **Separator** is set to **Hyphen**
- **Production > Status** set to **Scheduled**

> [!NOTE]
> Note
> 
> The maximum length of the batch number is 20 characters. If the batch number to be generated exceeds the maximum length based on the rules in the **Batch number group** for a selected item, the system will return an error message and abort the transaction (for example, purchase order registration).

If a production order is created for item “FP001”, in site “01”, when the order is scheduled the system generated the following batch number and assign it to the order: “01-FP001-###” (where ### is the next available number of the selected **Number sequence code**). For example, if the number sequence has reached number “122”, the next batch number generated for this scenario is “01-FP001-123”.

According to the **Batch number group** setup above, the number sequence is reset every year (that is, it restarts from “1” every 1st January).