---
title: "Solve EDI sales order validation warnings"
slug: "solve-edi-sales-order-validation-warnings"
description: "Manage EDI sales orders effectively by resolving validation warnings in D365 F&SCM. Learn to accept, solve, or cancel issues for smooth processing."
tags: ["Task topic"]
updated: 2026-07-30T04:40:02Z
published: 2026-07-30T04:40:02Z
canonical: "docs.staedean.com/solve-edi-sales-order-validation-warnings"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Solve EDI sales order validation warnings

If you use staging in your EDI process for sales orders, the sales orders that you receive with the 'Sales - XML to EDI order' message are stored in the EDI sales order journal. These EDI sales orders are validated according to the applicable journal validation setup. If the applicable validation rules are not met, an error or warning is given. Before the EDI sales order can be processed further, review the errors and warnings, and take appropriate actions. If journal validation warnings are given, you have several options:

- Accept the header, line, or address with warnings.
- Solve the warnings. You can solve validation warnings in:
  - The EDI sales order, where you can make the appropriate changes.
  - D365 F&SCM. For example, if the setup must be changed to solve the warning.
- Cancel the EDI sales order, line, or address with warnings.

If all warnings are solved, accepted, or canceled, approve the EDI sales order.

### Steps

1. Go to **EDI** > **Common** > **EDI sales order**.
2. In the list, find the desired EDI sales order with journal status **Rejected** and click the link.
3. Click **Edit**.
4. Sub-task: Solve line validation warnings.
  1. In the **Lines** section, in the list, select a line with warnings.
  2. In the **Lines** section, click **Validation errors** and review the warnings for the selected line.
  3. Close the page.
  4. To solve a warning, make the appropriate changes to the line or line details.
  5. If for a line a warning is given, but no action is required, you can accept the line warning.

In the **Lines** section, in the **Status** field, select **Accepted**.

> [!NOTE]
> **Note**
> 
> You can also accept all line validation warnings at once. You can do so in these ways:
> 
> - In the **Line** section, on the **Data** tab, click **Accept all warnings**.
> - On the Action Pane, on the **EDI order** tab, click **Accept**. Note that all validation warnings for line, address, and header are accepted.
  6. If a warning cannot be solved, you can cancel the line. As a result, if the EDI sales order is again validated, this line is skipped.

In the **Lines** section, in the **Status** field, select **Canceled**.

> [!NOTE]
> **Note**
> 
> If a warning is caused by setup, you can solve the warning in D365 F&SCM.
5. Sub-task: Solve address validation warnings.
  1. Open the **Header** view.
  2. In the **Addresses** section, in the list, select the desired address.
  3. In the **Addresses** section, click **Validation errors** and review the warnings for the selected address.
  4. Close the page.
  5. To solve a warning, make the appropriate changes to the address.
  6. If for an address a warning is given, but no action is required, you can accept the address warning.

In the **Addresses** section, in the **Status** field, select **Accepted**.

> [!NOTE]
> **Note**
> 
> You can also accept all address validation warnings at once. To do so, on the Action Pane, on the **EDI order** tab, click **Accept**. Note that all validation warnings for line, address, and header are accepted.
  7. If a warning cannot be solved, you can cancel the address. As a result, if the EDI sales order is again validated, this address is skipped.

In the **Addresses** section, in the **Status** field, select **Canceled**.

> [!NOTE]
> **Note** If a warning is caused by setup, you can solve the warning in D365 F&SCM.
6. Sub-task: Solve header validation warnings.
  1. On the **Action pane**, on the **EDI order** tab, click **Validation errors** and review the warnings for the EDI sales order header.

> [!NOTE]
> **Note**
> 
> In this validation errors overview, all validation errors and warnings of the EDI sales order are shown. Only the ones for the **EDI sales order** table apply to the header.
  2. Close the page.
  3. To solve a warning, make the appropriate changes to the header. You can do so in the **General** section and the **Order information** section.

Expand the **Order information** section.

> [!NOTE]
> **Note**
> 
> If a warning is caused by setup, you can solve the warning in D365 F&SCM.
  4. Open the **Lines** view.
  5. If for an EDI sales order header, a warning is given, but no action is required, you can accept the header warning.

In the **General** section, in the **Status** field, select **Accepted**.

> [!NOTE]
> **Note**
> 
> You can also accept all header validation warnings at once. To do so, on the Action Pane, on the **EDI order** tab, click **Accept**. Note that all validation warnings for line, address, and header are accepted.
  6. If warnings cannot be solved or accepted, you can cancel the EDI sales order. As a result, the EDI sales order is not considered anymore in validation and processing.

On the **Action pane**, on the **EDI order** tab, in the **Actions** group, click **Cancel**.
7. Close the page.
8. Close the page.

## Related

- [Monitor EDI sales order journal](/monitor-edi-sales-order-journal.md)