---
title: "Set up field conditions"
slug: "set-up-field-conditions-approval"
description: "Define field conditions in your workflow to control visibility and editability, ensuring a streamlined data entry process. Learn how to set them up effectively."
tags: ["Task", "Data Entry Wokflow", "DEW"]
updated: 2026-07-06T13:09:20Z
published: 2026-07-06T13:09:20Z
canonical: "docs.staedean.com/set-up-field-conditions-approval"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Set up field conditions

You can define conditions for each field of a workflow step field group. On workflow execution, if the field conditions are:

- Met, on the workflow task dialog, in the related field group, the field is hidden or disabled.
- Not met, on the workflow task dialog, in the related field group, the field is shown and enabled.

You can define several conditions for a field. The field is only hidden or disabled if all conditions are met.

### Steps

1. Go to **Data entry workflow** > **Design** > **Data entry workflow templates**.
2. In the list, click the link of the desired data entry workflow template.
3. Click **Edit**.
4. In the **Steps** section, in the tree, select the desired field group.

> [!NOTE]
> **Note**
> 
> Make sure the **Steps** section is in edit mode.
5. On the **Fields tab**, in the list, find and select the desired field.
6. Click **Conditions**.
7. Click **Add**.
8. Define the field which values you want to use to set a condition.

In the **Record field** field, enter or select a value.

> [!NOTE]
> **Note**
> 
> You can only use fields that exist in the workflow document. The field lookup has several options to filter the workflow document fields that are shown:
> 
> - **Document record**: Only shows fields of a specific workflow document record.
> - **Step**: Only shows fields of a specific step.
> - **From previous steps**: If this check box is selected, only fields are shown that are defined for previous steps.
9. Define the range of values that define the condition. The field is only hidden or disabled for the defined range of values.

In the **Range** field, enter or select a value.
10. Define the result if the condition is met. You can:

In the **Condition action** field, select an option.

> [!NOTE]
> **Note**
> 
> If several conditions are defined with different condition actions, and all conditions are met, the field is hidden.
  - **Hide** the field. The field is not shown on the workflow task dialog, in the related field group.
  - **Disable** the field. The field is shown on the workflow task dialog, in the related field group. However, you cannot edit it.
11. Close the **page**.