---
title: "Edit master record"
slug: "edit-master-record"
description: "Manage master data efficiently with MDM Studio. Edit records, change statuses, and create subscriptions for target companies seamlessly."
tags: ["Task topic"]
status: "update"
updated: 2026-09-22T13:18:59Z
published: 2026-09-22T13:18:59Z
canonical: "docs.staedean.com/edit-master-record"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Edit master record

With MDM studio you can manage master data. For a master data record, you can edit the:

- Status
- Responsible data steward
- Subscribed target companies
- Related D365 F&SCM record

### Steps

1. Click **Master data management - Operation**.
2. Click the **Master data** tab.
3. Sub-task: Change master data record status to **Modify**.
  1. On the **Master data** tab, in the list, find and select the desired master data record.
  2. Click **Status**.
  3. Click **Modify**.

> [!NOTE]
> Note
> 
> You can also change a master record status to **Modify** directly from a D365 F&SCM record page (**Action pane** > **Master data management** tab). You can only do this if the [dynamics menu form setup](/data-management/docs/set-up-dynamic-menu-form-setup-for-master-data-entity) is defined for the relevant master data entity. This enables you to directly make record data changes on the applicable page. In this case, to make master record changes, on the **Action pane**, on the **Master data management** tab, click **Master data**, and proceed with the next steps.
4. In the list, click the link of the desired master data record.
5. Click **Edit**.
6. Sub-task: Change responsible data steward.
  1. In the **General** section, in the **Data stewards** field, enter or select a value.

> [!NOTE]
> **Note**
> 
> You can only select a data steward that is defined for the current company.
7. Sub-task: Change subscribed target companies.
  1. Expand the **Subscription** section.
  2. Click **New**.
  3. You can select a company to create subscriptions to the master data record.

You can select a company of type:

The master data record is sent to the newly subscribed companies as well, but only if the subscription status is **Released**.

In the **Company** field, enter or select the desired company or target group.

> [!NOTE]
> **Note**
> 
> - You only can add a subscription for a company that is set up in the **Master data management companies**.
> - You cannot add a subscription for the current company.
> - Make sure that, on the applicable master data entity, a message exists with the newly subscribed company as the target company.
> - If you add a subscription for a company that belongs to a target group that is used in the related master data entity messages, the target group is added for reference purposes.
    - **Standard** or **External**: Adds a subscription to the selected company only.
    - **Target group**: Creates a separate subscription for each company in the target group, referencing the target group for clarity. Subscriptions are only created for target group companies without a subscription to the master data record.
    - **Hierarchy**: Creates a separate subscription for each child company in the organization hierarchy, referencing the target group for clarity. Subscriptions are only created for organization hierarchy companies without a subscription to the master data record.
  4. Click **OK**.
  5. You can undo a subscription for a company.

In the **Subscription** list, select the desired subscription.
  6. Click **Delete**.

> [!NOTE]
> **Note**
> 
> If on the master data entity a message is set up with the deleted company as target company, this message is not considered when you send master data.
  7. Click **Yes**.
  8. You can change the subscription status. For example, when a master data record is pulled from a source company, a subscription is added. You can change the status of the added subscription.

In the **Subscription** list, select the desired subscription.

> [!NOTE]
> **Note**
> 
> To change the subscription status for a target group or hierarchy, select all subscriptions associated with that target group or hierarchy.
  9. Click **Status**, and click the desired next status.

> [!NOTE]
> **Note**
> 
> - If you change the master data record status, the subscription status is changed accordingly.
> - Master data is sent only if the subscription status is **Released**.
8. Sub-task: Change related D365 F&SCM record.
  1. You can edit the D365 F&SCM record that is related to the master data record.

On the **Action Pane**, click **Available record**.
  2. Click **View details**.

> [!NOTE]
> **Note**
> 
> If a dialog is shown instead of the record details, you can access the related record details page via, for example, the applicable menu or workspace.
  3. Click **Edit** and make the desired changes to the record.
  4. Close the page.
9. Close the page.

> [!NOTE]
> **Notes**
> 
> - In Master Data Management Studio, splitting target group subscriptions into separate subscriptions for each target group company, is introduced in the Business Integration Solutions 10.0.39.59 version. If you used target group subscriptions in earlier versions, run the **Update the subscription groups by companies** upgrade script. This script splits your existing target group subscriptions into separate subscriptions for each target group company. To do so, click **Master data management** > **Periodic** > **Upgrade** > **Update the subscription groups by companies**.
> - If subscriptions are created based on an organization hierarchy, you can view the master data record status in all parent companies in the organization hierarchy. To do so, click **Related information**, and expand the **Parent hierarchy record status** FactBox.

## Related

- [Use organization hierarchies for master data distribution](/use-organization-hierarchies-for-master-data-distribution.md)
- [Maintain master records](/maintain-master-records-change-request.md)
- [Maintain master records](/maintain-master-records.md)
- [Set up dynamic menu form setup for master data entity](/set-up-dynamic-menu-form-setup-for-master-data-entity.md)