---
title: "Delegate workflow task assignments"
slug: "delegate-workflow-task-assignments-monitoring"
description: "Manage data entry workflow by delegating tasks to users during absences. Learn how to set up and edit delegation efficiently."
tags: ["Task", "Data Entry Wokflow", "DEW"]
updated: 2026-07-08T07:54:22Z
published: 2026-07-08T07:54:22Z
canonical: "docs.staedean.com/delegate-workflow-task-assignments-monitoring"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Delegate workflow task assignments

As a Data Entry Workflow manager, you can delegate data entry workflow task assignments to other users.

For example, an assigned user can have scheduled a vacation or some days off. For this period, you can schedule the delegation of workflow task assignments to another user.

You can also edit disabled workflow task assignment delegations.

### Steps

1. Go to **Data entry workflow** > **Design** > **Delegation** > **All workflow assignment delegation**.
2. Click **New**.
3. Define the user which workflow task assignments you want to delegate to another user.

In the **User ID** field, enter or select a value.
4. Select the desired scope of the delegation:

In the **Scope** field, select an option.

> [!NOTE]
> **Note**
> 
> In the delegation setup, an overlap can exist. In this case, the priority sequence to search for the applicable delegation is from specific to generic: **Workflow** > **Category** > **All**.
  - **All**: The delegation applies to all data entry workflow templates.
  - **Category**: The delegation applies only to the Data Entry Workflow templates with a specific category. In the **Name** field select the desired category.
  - **Workflow**: The delegation applies only to a specific data entry workflow template. In the **Name** field select the desired data entry workflow template.
5. If the scope is:

In the **Name** field, enter or select a value.
  - All, this field is not applicable.
  - Category, select the desired category.
  - Workflow, select the desired data entry workflow template.
6. Define the user to which the assignment is delegated.

In the **Delegate** field, enter or select a value.
7. Define the start date and time of the delegation period.

In the **Start date/time** field, enter a date and time.
8. Define the end date and time of the delegation period.

In the **End date/time** field, enter a date and time.
9. Close the page.

> [!NOTE]
> **Notes**
> 
> - To make a created or edited assignment delegation applicable, the Data Entry Workflow manager must enable it.
> - Make sure, a delegated-to user has at least the Data Entry Workflow user role with related rights.

## Related

- [Data entry workflow task delegation and reassignment](/data-entry-workflow-task-delegation-and-reassignment.md)
- [Set up Data entry workflow categories](/set-up-data-entry-workflow-categories.md)