---
title: "Define possible duplicate evaluation outcomes"
slug: "define-possible-duplicate-evaluation-outcomes"
description: "Manage fuzzy duplicate checks with options to approve, delegate, or reject entries, ensuring efficient data entry workflows."
tags: ["Task", "Data Entry Wokflow", "DEW"]
updated: 2026-07-08T07:54:22Z
published: 2026-07-08T07:54:22Z
canonical: "docs.staedean.com/define-possible-duplicate-evaluation-outcomes"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Define possible duplicate evaluation outcomes

When a fuzzy duplicate check step is done, possible duplicates can be found. In this case, the assigned user gets a task to compare the entered data with the found possible duplicates.

For each fuzzy duplicate check step, define which options a user has when possible duplicates are found. You can enable these options on the task dialog:

- **Approve**: Adds an **Approve** button. Result: You can approve that the newly entered data is not a duplicate. When you click **Approve**, the data entry workflow is continued.
- **Delegate**: Adds a **Delegate** button. Result: You can assign the possible duplicates evaluation task to another user.
- **Reject**: Adds a **Reject** button. Result: You can reject the newly entered data because it is a duplicate. When you click Reject, the data entry workflow is canceled.

> [!NOTE]
> **Note**
> 
> You are advised to always have these options enabled:
> 
> - **Approve**
> - **Reject**

### Steps

1. Go to **Data entry workflow** > **Design** > **Data entry workflow templates**.
2. In the list, click the link of the desired data entry workflow template.
3. Click **Edit**.
4. In the **Workflow** **diagram** section, select the desired step.

> [!NOTE]
> **Note**
> 
> - Make sure the **Steps** section is in edit mode.
> - You can also select the desired step in the **Steps** section, in the tree.
5. In the **Steps** section, click the **Outcomes tab**.
6. Select **Yes** in the **Approve** field.
7. You can consider enabling delegation of the possible duplicates evaluation.

Select **Yes** in the **Delegate** field.
8. Select **Yes** in the **Reject** field.