---
title: "Define history cleanup settings on data entry workflow template"
slug: "define-history-cleanup-settings-on-data-entry-workflow-template"
description: "Manage your Data Entry Workflow templates by enabling history cleanup for staging data and tracking details to optimize performance and maintain accuracy."
tags: ["Task", "Data Entry Wokflow", "DEW"]
updated: 2026-07-08T07:54:22Z
published: 2026-07-08T07:54:22Z
canonical: "docs.staedean.com/define-history-cleanup-settings-on-data-entry-workflow-template"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Define history cleanup settings on data entry workflow template

For each data entry workflow template, you can define the history cleanup settings.

You can enable the cleanup of the:

- Staging data only. In this case:
  - The field values and related field history of the applicable workflows are deleted.
  - On the Workflows details page, in the Date cleaned at field, the cleanup date is entered.
- Tracking details as well. In this case, the applicable workflows are deleted, including the tracking details.

### Steps

1. Go to **Data entry workflow** > **Design** > **Data entry workflow templates**.
2. In the list, click the link of the desired data entry workflow template.
3. Click **Edit**.
4. You can enable history cleanup for the template. If enabled, staging data can be deleted for workflows that are based on the template.

Select **Yes** in the **Cleanup enabled** field.
5. Define the period type in which the number of periods is expressed.

In the **Period** field, select an option.
6. Define the number of periods to be considered for cleanup.

Example:

Period = Week

Number of periods = 3

In this case, history older than three weeks is deleted.

In the **Number of periods** field, enter a number.
7. In addition to the staging data cleanup, you can enable the cleanup of workflows, including the tracking details.

Select **Yes** in the **Clean up workflow tracking details** field.
8. Close the page.

> [!NOTE]
> **Notes**
> 
> If you clean up data entry workflow history, only workflows with one of these statuses are considered:
> 
> - **Ended**
> - **Error**
> - **Cancelled**