---
title: "Define approval step result options"
slug: "define-approval-step-result-options"
description: "Define approver options in your workflow: approve, change request, delegate, or reject tasks effectively. Customize your approval process today!"
tags: ["Task", "Data Entry Wokflow", "DEW"]
updated: 2026-07-08T07:54:22Z
published: 2026-07-08T07:54:22Z
canonical: "docs.staedean.com/define-approval-step-result-options"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Define approval step result options

For each approval step, define which options an approver has when doing an approval task. You can enable these approval result options on the approval task dialog:

- **Approve**: Adds an approve button to each field and a general **Approve** button. Result: The approver can approve by field or approve all fields at once.
- **Change request**: Adds an **Approve** and a **Change request** button to each field and a general **Change request** button. Result: The approver can approve or request a value change by field. For each change request, the approver can enter a comment to explain the requested change. If a field value change is requested, the **Change request** button becomes available. If the approver clicks the **Change request** button, the workflow task (step) where the field was initially filled in is reactivated with the related assignment.
- **Delegate:** Adds a **Delegate** button**.** Result: The approver can assign the approval task to another user.
- **Reject**: Adds a general **Reject** button. Result: The approver can reject all fields at once. As a result, the data entry workflow is canceled.

> [!NOTE]
> **Note**
> 
> By default, all approval result options are enabled. You can consider to disable some of these options.
> 
> You are advised to always enable:
> 
> - The **Approve** option.
> - One of these options: **Reject** or **Change request**.

### Steps

1. Go to **Data entry workflow** > **Design** > **Data entry workflow templates**.
2. In the list, click the link of the desired data entry workflow template.
3. Click **Edit**.
4. In the **Workflow diagram** section, select the desired step.

> [!NOTE]
> **Note**
> 
> - Make sure the **Steps** section is in edit mode.
> - You can also select the desired step in the **Steps** section, in the tree.
5. In the **Steps** section, click the **Outcomes** tab.
6. You can consider to disable the **Change request** option.

If you do so, you are advised to keep the **Reject** option enabled.

Select **No** in the **Change request** field.
7. You can consider to disable the **Delegate** option.

Select **No** in the **Delegate** field.
8. You can consider to disable the Reject option.

If you do so, you are advised to keep the **Change request** option enabled.

Select **No** in the **Reject** field.