---
title: "Add virtual field"
slug: "add-virtual-field"
description: "Learn how to add and configure virtual fields in data entry workflows to control data transfer, manage steps, and customize labels effectively."
tags: ["Task topic"]
updated: 2026-07-06T13:09:20Z
published: 2026-07-06T13:09:20Z
canonical: "docs.staedean.com/add-virtual-field"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Add virtual field

To a data entry field group, you can add a virtual field.

You can use a virtual field for several scenarios, for example, to:

- Pass information to a next step.
- Control if data, as entered for a workflow, is transferred to the target. To do so, use the Write control option of the virtual field. The entered data is only transferred to the target if the virtual field has a value.
- Skip a step. To do so, use the virtual field in a condition.
- Hide or disable a tab page, field group, or field. To do so, use the virtual field in a condition.

When you create a virtual field, link it to a record table in the workflow document. When created, the virtual field is added, to the workflow document, to the defined record table. You can edit the virtual field settings in the workflow document.

You can select a virtual field for approval in an approval step.

During or at the end of workflow execution, the entered data can be transferred to the target. However, the value of a virtual field is not transferred to the target.

### Steps

1. Go to **Data entry workflow** > **Design** > **Data entry workflow templates**.
2. In the list, click the link of the desired data entry workflow template.
3. Click **Edit**.
4. In the Steps section, in the tree, select the desired field group.
5. On the **Fields** tab, click **Add**.
6. Click **Virtual field**.
7. Link the virtual field to a record table of the workflow document.

In the **Document record** field, enter or select the desired record table.
8. In the **Field name** field, type a value.
9. Select the data type for the field. The data type defines what kind of data can be entered in the field.

In the **Type** field, select an option.
10. You can indicate if it is mandatory to fill in the virtual field when doing a related data entry workflow task.

Select **Yes** in the **Mandatory** field.
11. You can control if data, as entered for a workflow, is transferred to the target. To do so, use the Write control option of the virtual field. The entered data is only transferred to the target if the virtual field has a value.

Select **Yes** in the **Write condition** field.
12. You can apply any extended data type to the virtual field.

In the **Extended data type** field, enter or select a value.

> [!NOTE]
> **Note**
> 
> If the virtual field **Type** is **Enum**, you cannot apply an extended data type.
13. If the virtual field **Type** is **Enum**, you must select an enum. You can apply any enum to the virtual field.

In the **Enum type** field, enter or select a value.

> [!NOTE]
> **Note**
> 
> If the **Type** is **Enum**, you cannot apply an extended data type to the virtual field.
14. Sub-task: Use configurable labels.
  1. The default label that is used for the virtual field is the defined field name.

You can apply a configurable label to be shown on the related data entry workflow tasks.

To use a configurable label for the field name, next to the **Label** field, click **Overwrite**.
  2. You can use an existing or new configurable label.

To use a new configurable label, first click **New** and fill in the fields.

In the list, find and select the desired configurable field label.
  3. Click **Select**.
  4. For a virtual field, by default, no help text label is used.

You can apply a configurable help text label to be shown on the related data entry workflow tasks.

To apply a help text label to the virtual field, next to the **Help text** field, click **Select**.
  5. You can use an existing or new configurable help text label.

To use a new configurable help text label, first click **New** and fill in the fields.

In the list, find and select the desired configurable help text label.
  6. Click **Select**.
15. Click **OK**.

## Related

- [Set up configurable labels](/set-up-configurable-labels.md)