---
title: "Add picture field"
slug: "add-picture-field"
description: "Add a picture field to your data entry workflow, link it to a record table, and manage document attachments seamlessly during data transfer."
tags: ["Task topic"]
updated: 2026-07-06T13:09:20Z
published: 2026-07-06T13:09:20Z
canonical: "docs.staedean.com/add-picture-field"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Add picture field

To a data entry field group, you can add a field to upload a picture.

This picture field must be linked to a record table in the workflow document. When created, the picture field is added, as a virtual field, to the workflow document, to the defined record table. You can edit the picture field settings in the workflow document.

You can select a picture field for approval in an approval step.

During or at the end of workflow execution, the entered data can be transferred to the target. If a picture is uploaded and data is transferred to the target, a document management attachment is created for the created or updated record. For more information on document management attachments, refer to [Configure document management](https://learn.microsoft.com/en-us/dynamics365/fin-ops-core/dev-itpro/organization-administration/configure-document-management).

### Steps

1. Go to **Data entry workflow** > **Design** > **Data entry workflow templates**.
2. In the list, click the link of the desired data entry workflow template.
3. Click **Edit**.
4. In the **Steps** section, in the tree, select the desired field group.
5. On the **Fields** tab, click **Add**.
6. Click **Picture** field.
7. Link the picture field to a record table of the workflow document.

This is the table to which a document management attachment is created on transferring data for a data entry workflow.

In the **Document record** field, enter or select the desired record table.
8. In the **Field name** field, type a value.
9. You can indicate if it is mandatory to upload a picture when doing a related data entry workflow task.

Select **Yes** in the **Mandatory** field.
10. Define the document type that is used to create a document management attachment for an uploaded picture.

In the **Attachment document type** field, enter or select a value.

> [!NOTE]
> **Note**
> 
> You can only use document types with the '**Attach file**' class.
11. You can indicate if, during data entry, several pictures can be uploaded for this picture field.

If so, on the related data entry workflow task, below the picture field, a button is shown to add another picture. If you click the button, another instance of the picture field is added to the task.

Select **Yes** in the **Allow** multiple attachment field.
12. Sub-task: Use configurable labels.
  1. The default label that is used for the picture field is the defined field name.

You can apply a configurable label to be shown on the related data entry workflow tasks.

To use a configurable label for the field name, next to the **Label** field, click **Overwrite**.
  2. You can use an existing or new configurable label.

To use a new configurable label, first click **New** and fill in the fields.

In the list, find and select the desired configurable field label.
  3. Click **Select**.
  4. For a picture field, by default, no help text label is used.

You can apply a configurable help text label to be shown on the related data entry workflow tasks.

To apply a help text label to the picture field, next to the **Help text** field, click **Select**.
  5. You can use an existing or new configurable help text label.
  6. To use a new configurable help text label, first click **New** and fill in the fields.

In the list, find and select the desired configurable help text label.
  7. Click **Select**.
13. Click **OK**.

## Related

- [Set up configurable labels](/set-up-configurable-labels.md)