---
title: "Add field group - Approval"
slug: "add-field-group-approval"
description: "Learn how to define and manage field groups for workflow approval steps, enhancing your data entry process with customizable options and layouts."
tags: ["Task", "Data Entry Wokflow", "DEW"]
updated: 2026-07-08T07:54:22Z
published: 2026-07-08T07:54:22Z
canonical: "docs.staedean.com/add-field-group-approval"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Add field group - Approval

For a workflow approval step, define the fields to be approved.

For approval steps, you can:

- Add field groups with the 'Select field groups' function in the Workflow diagram section. So, you use the field groups as defined for the data entry steps.
- Manually create specific field groups for approval. This topic explains how to do so.

> [!NOTE]
> **Note**
> 
> If you manually create a field group for an approval step tab page, you must also manually add or select the fields for this field group.

### Steps

1. Go to **Data entry workflow** > **Design** > **Data entry workflow templates**.
2. In the list, click the link of the desired data entry workflow template.
3. Click **Edit**.
4. In the **Steps** section, in the tree, select the tab page to which you want to add a field group.

> [!NOTE]
> **Note**
> 
> Make sure the **Steps** section is in edit mode.
5. Click **Add**.
6. Click **Field group**.
7. Click the **Details tab**.
8. In the **Name** field, type a value.
9. Sub-task: Use a configurable label.
  1. For the field group name, you can use a configurable label to be shown on the data entry workflow task dialog.

On the **Details** tab, click **Select**.
  2. You can use an existing or a new configurable label.

To use a new configurable label, on the **Labels** dialog, first click **New** and fill in the fields.

In the list find and select the desired configurable label.
  3. Click **Select**.
10. You can change the way in which the field group fields are arranged and shown on the workflow approval task dialog.

In the **Arrange method** field, select an option.
11. On the data entry workflow task dialog, you can show the fields of a field group in these ways:

In the **Display mode** field, select an option.

> [!NOTE]
> **Note**
> 
> If you use a grid control for a field group:
> 
> - All fields of the field group must belong to the same workflow document record.
> 
> Only add the grid field group to the tab page.
> - You can only use grids for ten different tables in all data entry workflow templates. Reason: For grids, only ten temporary tables are available. If you use a grid for the same table in different workflows, only one temporary table is used.
> - Several records can be created in only one table. You cannot create several records in the related tables as well.
  - **Standard**: The fields are shown as individual fields. In each field, you can enter only one value.
  - **Grid**: The fields are shown in a grid. You can enter several records in the field group. You can use a grid, for example, for a data entry workflow to create a customer or a vendor. In this case, you can use a grid to enter several types of contact information.

## Related

- [Set up configurable labels](/set-up-configurable-labels.md)