1. Data Management
  2. Security and Compliance Studio
  3. Activities

Monitor license usage per license type
Application task

For each license type, you can monitor the related number of users. You can also, for each user, monitor the related license type.

Note that the licensing model of D365 FO has changed. Previously, for D365 FO, these license types were available:
  • Operations
  • Activity user
  • Team member
Currently, the previous Operations license type is split into these base license types:
  • Commerce
  • Finance
  • Human resources
  • Project operations
  • SCM
Each full user must have a base license. And if required, for each user, you can add these attach licenses:
  • Commerce
  • Finance
  • Human resources
  • Project operations
  • SCM
To show the latest license usage data, first, refresh the licenses on the Security explorer. The license usage data is refreshed based on the latest snapshot of the security configuration.
On the All users tab and Full users tab, the New license type field is shown next to the User license field. The new license types can be shown in these formats:
  • One license type: Only the shown base license is required.
  • Several license types with plusses: All shown licenses are required. Use one of the shown licenses as base license and the other shown licenses as attached license. Example: Finance+SCM.
  • Several license types with forward slashes: One of the shown base licenses is required. No attached licenses are required. Example: Finance/SCM/Retail.
  • Any base license: Any of the base licenses is required. It doesn't matter which one.
 


Standard procedure

1. Click License optimization.
2. On the Usage tab, monitor the actual license usage compared to the number of purchased licenses per license type.
 

Note:

  • In the Security and compliance studio parameters, you define the number of purchased licenses per license type. On the Usage tab, the purchased number of licenses is shown in the Base license users count field and the Attach license users count field.
  • The Remaining users count is calculated in this way: Base license users count + Attach license users count - Actual users count.
  • The cloud licenses and on premise licenses are shown in separate views. To change the view, click 'View on premise licenses' or click 'View cloud licenses'.
3. You can review for all users the license type.
  Click the All users tab.
4. You can review which users have the Operations license type.
  Click the Full users tab.
5. You can review which users have the Activity users license type.
  Click the Activity users tab.
6. You can review which users have the Team members license type.
  Click the Team members tab.
Related to Notes

Monitor license usage

 		 

See also

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