---
title: "Set up email notification for sensitive data role assignments"
slug: "set-up-email-notification-for-sensitive-data-role-assignments"
description: "Set up email notifications for users assigned sensitive roles, ensuring they and others are informed of access to sensitive data."
tags: ["Flow", "Security and Compliance Studio", "SCS"]
updated: 2026-03-20T11:12:49Z
published: 2026-03-20T17:44:34Z
canonical: "docs.staedean.com/set-up-email-notification-for-sensitive-data-role-assignments"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Set up email notification for sensitive data role assignments

You can set up a notification email to inform a user when they are assigned a role that gives access to sensitive data. The email is sent to that user and, if defined, to other users as well.

The email notification is sent if you:

- Assign a role to a user.
- Approve a security request of type Assign role to user.
- Assign a stand-in role to a user.

> [!NOTE]
> Note
> 
> If no applicable notification setup exists, no email is sent.

### Steps

1. Go to **Security and compliance** > **Setup** > **Email Notification Setup** > **Sensitive role notification setup**.
2. Click **New**.
3. In the **Setup name** field, type a value.
4. Define the email template for the notification.

You can define your email templates in **System administration** > **Setup** > **Email** > **System email templates**.

In the **Notification template email** field, enter or select a value.
5. You can send the notification email to a user who is assigned a role that gives access to sensitive data. The email is sent to the address defined for the user in the user setup.

Select **Yes** in the **Notify user** field.

> [!NOTE]
> Note
> 
> If you select **No**, the user is not notified. If additional users are defined, only they receive the notification.
6. In the **Description** section describe the notification email setup.
7. Define the roles that give access to sensitive data for which a notification email is sent when assigned to a user.

In the **Sensitive roles** section, click **Add**.

> [!NOTE]
> Note
> 
> You can:
> 
> - Select only roles that give access to sensitive data.
> - Define each role in only one email notification setup.
8. In the **Role name** field, enter or select the desired role.
9. Sub-task: Set up other user to be notified.
  1. You can define other users who receive the notification email when a defined role is assigned to a user.

In the **Notify users** section, click **Add**.
  2. In the **User ID** field, enter or select a value.