---
title: "Optimize roles and licenses"
slug: "optimize-roles-and-licenses"
tags: ["Flow", "Introduction", "Security and Compliance Studio", "SCS"]
updated: 2026-08-18T08:19:20Z
published: 2026-08-18T08:50:08Z
canonical: "docs.staedean.com/optimize-roles-and-licenses"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Optimize roles and licenses

Security and Compliance Studio helps you keep security roles and D365 F&SCM licenses aligned with how your users actually work. The **User license optimization** feature analyzes real user activity, and recommends the roles and licenses each user needs.

Use this feature to:

- Find users whose roles or licenses no longer match their actual use of D365 F&SCM.
- Assign each user the security roles that they need for their daily tasks, at the lowest possible license cost.
- Reduce license costs by removing roles and license assignments that users do not need.

## Flow diagram

[Embedded content](https://viewer.diagrams.net/?tags=%7B%7D&lightbox=1&highlight=0000ff&edit=_blank&layers=1&nav=1&title=Optimize%20roles%20and%20licenses.drawio&dark=auto#R%3Cmxfile%3E%3Cdiagram%20name%3D%22Page-1%22%20id%3D%220%22%3E7VdNc5swEP01PjKDJY%2BbHhvXSQ%2Ft5ODp9KygNSgWLCOEbfrrK2D5Cq4nJmmmnokvsG8%2FJN5beWHGV%2FHx3og0%2BoES9Iz58jjjX2eMzRfzhbuUSFEjn5fzGgiNkhTUARv1Gwj0Cc2VhGwQaBG1VekQDDBJILADTBiDh2HYFvVw1VSEMAI2gdBj9JeSNiKU%2BX7n%2BAYqjJql%2FcYTiyaagCwSEg89iK9nfGUQbX0XH1egS%2FYaYuq8u794250ZSOxLEjIrjB0nUZ3MFs0zuzRHrzNuD5GysElFUHoOTmGHRTbWzpq7263SeoUaTZXHt9stCwKHZ9bgDnoev%2Fq1nobJska9%2Bl7onFbfdNvcg7Fw7G2THuweMAZrChcS9bhfENGHTqglQU2RT2QXwwxBXRK2hTse3Q1RWZk%2FMzAPj09lrzFfi0fQdeqXROjCdS%2FzcxfhLgZ1aYlEloEqgCSr7CxTYRKX9FdLa5Xs6gpuISms8GKRuKaqI%2B4kBpm7iLq6V9b2ysqeq%2BtRVe95zUZxK7JdnzdqiPPqG8wTCZLkuawDHn3gsJzWAZdpfTPWev5cbDYUu7UvUNuZPcHPNsBDalWsTnXAJMWRyvUlPyMz%2B5CZZJ5yqKfJ%2FNpD3Ur8knPMPwQmgfnyTQQezUco%2F6n%2Fo%2BnITk3HdbPJfz8bby6necRpQPyBHL1mjTnG3AQwelfpU%2B%2BqbMhEYyMM0c3FdYfeDpu%2Bi%2FmOmBL4BNYW9KIpcotD0S5veLfTEOzpgdsTw4AWVu2HLLyKWjaN2naP10ctey9q%2BXRq2XVSy9%2BL2sV0avn1UUsz5e2JdWb35Vj5eh%2FgfP0H%3C%2Fdiagram%3E%3C%2Fmxfile%3E)

## Related

- [Analyze user role and license assignment](/analyze-user-role-and-license-assignment.md)
- [Optimize user role assignment](/optimize-user-role-assignment.md)
- [Optimize license assignment](/optimize-license-assignment.md)