---
title: "Assign stand-in roles"
slug: "assign-stand-in-roles"
description: "Manage stand-in roles effectively with batch jobs to activate or deactivate security setups, ensuring seamless access during defined periods."
tags: ["Security and Compliance Studio", "SCS"]
updated: 2026-03-20T10:55:47Z
published: 2026-03-20T17:44:34Z
canonical: "docs.staedean.com/assign-stand-in-roles"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Assign stand-in roles

If you have set up stand-ins, the actual assignment of the required security setup is only done for the defined period. Use the **Assign stand-in roles** batch job to do the actual assignment. This batch job activates and deactivates the required security setup for the stand-ins:

- If the current date is the **From date**, the security setup is activated for the stand-in. As a result, the security setup of the user who is substituted is merged with the security setup of the stand-in.
- If the current date is past the **To date**, the security setup is deactivated for the stand-in. As a result, the security setup merge is undone.

> [!NOTE]
> Notes
> 
> - The security setup of the substituted user stays unchanged.
> - If the stand-in has already (partially) the same security setup as the substituted user, this security setup isn't changed on activation or deactivation.
> 
> You are advised to run this batch job daily. Preferably, before working hours. For example, run the batch job at 00:01.

### Steps

1. Go to **Security and compliance** > **Periodic tasks** > **Assign stand-in roles**.
2. Expand the **Run in the background** section.
3. Select **Yes** in the **Batch processing** field.
4. Sub-task: Set recurrence.
  1. The recurrence setup in these steps is just an example, based on the advised daily recurrence at 00:00:01 AM.

Click **Recurrence**.
  2. In the **Start date** field, enter a date.
  3. In the **Start time** field, enter '00:00:01'.
  4. Select the **No end date** option.
  5. In the **Recurrence pattern** field, enter '**Days**'.
  6. Select the **Every weekday** option.
  7. Click **OK**.
5. Click **OK**.

> [!NOTE]
> Notes
> 
> - If you assign a stand-in role to a user, and the assigned role gives access to sensitive data, a notification email is sent based on the configured settings. The email is sent to the relevant user and, if defined, to other users as well.
> - If no applicable notification setup exists, no email is sent.

## Related

- [Set up email notification for sensitive data role assignments](/set-up-email-notification-for-sensitive-data-role-assignments.md)