---
title: "WMS Receipt - Process"
slug: "bc-wms-receipt-process"
description: "Streamline your warehouse operations with the WMS Receipt process in Dynamics 365 BC, ensuring accurate item tracking and efficient goods receipt management."
updated: 2026-06-25T11:46:36Z
published: 2026-06-25T11:46:36Z
canonical: "docs.staedean.com/bc-wms-receipt-process"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# WMS Receipt - Process

## Process flow

![](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/image(427).png)

The WMS Receipt process supports the goods receipt process in the warehouse based on a Warehouse Receipt document generated in advance in Microsoft Dynamics 365 Business Central.

After selecting a Warehouse Receipt document, the user can enter a Vendor Shipment number. The Warehouse Receipt Header is updated after confirmation, including the user ID of the mobile user as Assigned User.

Next, enter the item code for each item to receive. Then, depending on the location's setup, enter a bin code. Afterwards, several scenarios are handled:

- When the item has Lot No. tracking: the user enters the Lot Number. Depending on the lot number, it can be either a new lot number or an existing one. If it is an existing one, the quantity already registered for the lot is shown, and the current quantity to register can be added or can replace the total quantity. If it is a new lot, the quantity can only be added. Afterwards, a new item can be scanned.
- When the item has Serial No. tracking: the user enters the serial number. The system then checks whether the serial number already exists. If it exists, the user is warned it is already registered, and the serial number can be confirmed or removed. If it is a new serial number, it is confirmed. Afterwards, if more of the same item is received, the user can scan the next serial number. If no more of the same item is expected, a new item number can be scanned.
- When the item has no item tracking, the quantity to receive is requested. Afterwards, a new item can be scanned.

Each time a new item can be scanned, the process updates the line before the user can continue with the next item or serial number.

## Steps

> [!NOTE]
> Make sure you have already set up the [WMS Receipt - Prerequisites](/business-central/docs/bc-wms-receipt-prerequisites) for this process.

1. Select the Warehouse Management button in the menu, then select the WMS Receipt button in the WMS Menu.

![Menu item](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_1.png)
2. In the next page, enter the receipt number created during the [prerequisites](/business-central/docs/bc-wms-receipt-prerequisites), or select it from the lookup.

![Lookup Receipts](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_2.png)
3. Enter a Vendor Shipment No.

![Vendor Shipment No.](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_3.png)
4. Press **F4=OK**. The **Vendor Shipment No.** is updated in D365 BC.

> [!NOTE]
> **Note** To see the result in D365 BC, review the field in the **Warehouse Receipt** card.
> 
> ![Confirm Vendor Shipment No.](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_4.png)
5. In the next step, specify the item code of the item physically received.

![Enter Item Code](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_5.png)
6. Enter a wrong item code (for example, Lifecycle Base-100). An error appears. Only items present on the Warehouse Receipt can be entered.

![Wrong Item Code](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_6.png)
7. Use **F6=Lookup** to select the receipt line not yet completely handled. Select the first line (FF-100) and press **F4=OK**.

![Select Item](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_7.png)
8. The Bin Code is defaulted from the Warehouse Receipt document generated in D365 BC. Enter a bin because it is mandatory for location WHITE.

![Enter Bin Code](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_8.png)
9. Use **F6=Lookup** to select another bin. Notice that only bins of the Receive Zone are allowed. Select a bin and press **F4=OK**.

![Select Bin Code](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_9.png)
10. After selecting a bin, the data in the Warehouse Receipt document is updated in D365 BC.

> [!NOTE]
> **Note** To see the result in D365 BC, open the **Warehouse Receipt** card. The new bin code appears on the line of the item selected (FF-100).
> 
> ![Confirm Bin Code](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_10.png)
11. Enter the quantity of the item to receive (for example, 60). An error message appears. This is the same error that would appear in D365 BC when entering an invalid quantity in **Qty. to Receive**.

![Qty to receive error](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_11.png)
12. Enter a quantity to receive of 10 and press **F4=OK**.

![Enter quantity to receive](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_12.png)
13. The Warehouse Receipt line in D365 BC is updated.

> [!NOTE]
> **Note** To see the result in D365 BC, go to the warehouse receipt card. The **Qty. to Receive** field of the first line (FF-100) is updated.
> 
> ![Confirm qty to receive](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_13.png)
14. The process returns to the Item No. step. Open the lookup and notice that the **Bin Code** and **Qty. to Receive** fields are updated.

![Lookup item](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_14.png)
15. Select item FF-100 again and accept the suggested Bin Code.

![Select FF-100 and bin code](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_15.png)
16. Enter a receipt quantity of 30 and press **F4=OK**. This warehouse receipt line is updated and the process returns to the page for entering the item code.

![Enter receipt quantity](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_16.png)
17. Press **F6=Lookup** and notice that the **Qty. to Receive** field is updated again. Select the second line (80216-T) and leave the default bin code.

![Select second item](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_17.png)
18. Next, scan a lot number because the item requires item tracking details for the receipt. Leaving the **Lot No.** empty generates a lot number based on the lot number series defined on the Item card.

![Enter lot number](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_18.png)
19. Enter the received lot quantity of 20.

![Enter quantity](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_19.png)
20. Press **F4=OK**. The quantity to receive is updated in D365 BC.

> [!NOTE]
> **Note**
> 
> To see the result in D365 BC, check the item tracking lines via **Line** > **Item Tracking Lines**.
> 
> ![Check tracking lines](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_20_1.png)
> 
> 
> 
> ![Check tracking lines](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_20_2.png)
21. Return to the process and select the same item. This time, enter a custom lot number (for example, AA-1234) and a receipt quantity of 30.

![Enter custom lot number](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_21.png)
22. Press **F4=OK**. In the Item Tracking Lines in D365 BC, the new lot number is shown.

> [!NOTE]
> **Note** To see the result in D365 BC, go to the Item Tracking Lines.
> 
> ![Check tracking lines](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_22.png)
23. The process returns to the page for selecting an item. Select the last one from the lookup and accept the bin code.

![Select last item](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_23.png)
24. Leaving the **Serial No.** empty causes the system to create a new serial number based on the allocated Serial Nos.

![Enter Serial no.](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_24.png)
25. Press **Add** to add the serial number to the item. Note that the quantity is not requested, as it is always one for a serial number.

![Add serial no.](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_25.png)

> [!NOTE]
> **Note**
> 
> To see the result in D365 BC, go to **Line** > **Item Tracking Lines** on the last line to see the new entry.
> 
> ![Check tracking lines](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_26.png)
26. Back in the process, add a custom serial number SN-1234 and add it.

![Enter custom serial no.](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_27.png)
27. The item tracking lines now show the custom serial number.

> [!NOTE]
> To see the result in D365 BC, go to the Item tracking Lines.
> 
> ![Check tracking lines](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_28.png)
28. When all five serial numbers are added, the process returns to selecting an item.

![Back to select item](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_29.png)

> [!NOTE]
> Check the result in D365 BC
> 
> ![Tracking lines added](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_29_2.png)
29. Press **F7=Post**. This posts the Warehouse Receipt document and subsequently the receipt of the purchase order. Afterwards, the Warehouse Receipt document is deleted. A posted Warehouse Receipt is available in the history. Because of the settings of location WHITE, a Warehouse Put-Away document is generated.

> [!NOTE]
> In D365 BC, the Warehouse Receipt is does no longer exist in the list of receipts.
> 
> ![Receipt not there](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_30_1.png)
> 
> A posted warehouse receipt document appears in the **Posted Whse. Receipts** page.
> 
> ![Posted warehouse receipt](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_30_2.png)
> 
> The posted warehouse receipt lines are shown in the posted warehouse receipt document.
> 
> ![Posted Receipt Lines](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_30_3.png)
> 
> Select **Line** > **Posted Source Document** to open the posted purchase receipt and from each line open the tracking lines.
> 
> ![Posted Receipt Item Tracking Lines](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_30_4.png)
30. Selecting the lookup in the process no longer shows the processed receipt.*

![Process receipt not shown](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSReceipt_30_5.png)

## Related

- [WMS Receipt](/bc-wms-receipt.md)
- [WMS Receipt - Prerequisites](/bc-wms-receipt-prerequisites.md)