---
title: "WMS Count Inventory - Process"
slug: "bc-wms-count-inventory-process"
description: "Streamline your inventory process in Microsoft Dynamics 365 BC with step-by-step guidance on counting lists, tracked items, and journal registration."
updated: 2026-06-25T09:59:03Z
published: 2026-06-25T09:59:03Z
canonical: "docs.staedean.com/bc-wms-count-inventory-process"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# WMS Count Inventory - Process

## Process flow

![Overall Process Flow](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_Process.png)

> [!NOTE]
> Make sure you have already set up the [WMS Count Inventory - Prerequisites](/business-central/docs/bc-wms-count-inventory-prerequisites) for this process.

## Method: Counting list

1. Select the Warehouse Management button in the menu, then select the WMS Count Inventory button in the WMS Menu.

![Menu item](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_1.png)
2. The next page appears.

![Initial screen](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_2.png)
3. Press **F6=Lookup** and select COUNTLIST1. Press **F4=OK**.

![Lookup COUNTLIST1](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_3.png)
4. In the next page, select **F7=Counting List** to start counting based on the generated lines in the journal.

![Select Counting List](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_4.png)
5. Select a line in the counting list and press **F4=OK**.

![Select line](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_5.png)
6. Enter or scan the item code to confirm the selected counting list line.

![Scan item code](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_6.png)
7. Enter the actual quantity in stock.

![Enter actual quantity](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_7.png)
8. By pressing **F4=OK**, the Warehouse Physical Inventory Journal in Microsoft Dynamics 365 Business Central is updated and the item is removed from the counting list in the mobile process.

> [!NOTE]
> **Note** To see the result in D365 BC, go to the **Warehouse Physical Inventory Journal** page and select COUNTLIST1 as **Batch Name**.
> 
> ![Warehouse Physical Inventory Journal](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_8_1.png)
> 
> 
> 
> The **Quantity (Phys. Inventory)** field is populated with five. When registering the journal, D365 BC creates a positive correction on the inventory for item Lifecycle Base-75 on location WHITE and bin W-01-0001 with one piece, assuming the calculated quantity is four.
> 
> ![Quantity check](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_8_2.png)
> 
> 
> 
> The **Reason Code** field at the Warehouse Physical Inventory Journal line is populated with COUNTSCAN.
> 
> Add the **Reason Code** field to the page using Personalization to make this visible. Also add **Serial No.** and **Lot No.**.
> 
> ![Personalize](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_9_1.png)
> 
> 
> 
> ![Added columns](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_9_2.png)
9. In the mobile process, repeat the steps with the second item in the list. If a tracked item is counted, see the **Tracked items** section below.

![Select second item](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_10.png)
10. Finally, the authorized inventory manager can register the journal using the **Register** button.

### Tracked items

When a tracked item is selected, the process forks after scanning the item. Items 80216-T and 80102-T were modified to support warehouse tracking. In a different demo they have stock on location WHITE.

1. Lot tracked items show the following page. Enter a lot number from Anywhere Mobility Solutions of the lines available in the journal. If no matching Lot No. is found, an error appears. New unknown lots can be added via the item by item path. After that, press **F4=OK**. If the item is not serial tracked, the process continues as shown before.

![Enter lot number](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_TI_1.png)
2. Similarly, valid serial numbers must be added for serial tracked items.

## Method: Item by Item

1. Select COUNTLIST2 in the journal batch lookup.

![Lookup COUNTLIST2](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_IBI_1.png)
2. Select **F8=Item by Item** in the next page.

![Select Item By Item](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_4.png)
3. Select Bin Code W-05-0010 in the following page.

![Select bin code](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_IBI_3.png)
4. Enter item code LSU-4 or use **F6=Lookup** for a list of items and select the same item.

![Enter item](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_IBI_4.png)
5. The system looks in the Warehouse Physical Inventory Journal for journal batch COUNTLIST2. If the item is on the counting list, the system presents the data of the counting list line. Enter the quantity of the item physically on location/bin (for example, 75) and press **F4=OK**.

![Enter quantity](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_IBI_5.png)

> [!NOTE]
> **Note** To see the result in D365 BC, go to **Warehouse Physical Inventory Journal** and select batch COUNTLIST2. Search for item LSU-04 on bin W-05-0010, easily identified by the reason code COUNTSCAN. The **Quantity (Phys. Inventory)** is populated with 75. When registering the journal, the system creates a negative correction of the inventory for item LSU-04 on location WHITE, bin W-05-0010 for 25 pieces (assuming the calculated quantity is 100 pieces).
> 
> ![Confirm quantity on BC](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_IBI_6.png)
6. You return to step 3. Enter item code LSU-4 again. In the next page, notice that the system presents the quantity entered in the previous steps as Quantity Counted earlier. Enter 28 in the **Quantity Counted Extra** field.

![Enter item and check quantity](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_IBI_7.png)
7. Press **F4=OK**. The journal line in D365 BC now shows a quantity of 103.

> [!NOTE]
> **Note** To see the result in D365 BC, check the updated quantity in the Warehouse Physical Inventory Journal.
> 
> ![Lookup](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_IBI_8.png)
8. Back in item selection, select tracked item 80216-T and in the next page enter Anywhere Mobility Solutions lot number.

![Lookup](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_IBI_9.png)
9. There is usually no item tracked stock, so a new line is created. In the next page, enter a quantity and press **F4=Add**.

![Lookup](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_IBI_10.png)
10. Back at the item page, select item number 80102-T.

![Select second item](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_IBI_11.png)
11. Enter a new serial number and press **F4=OK**.

![Enter serial number](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_IBI_12.png)

> [!NOTE]
> **Note** To see the result in D365 BC, check the Warehouse Physical Inventory Journal for journal batch COUNTLIST2. Notice that there are two new lines with the COUNTSCAN reason code and the appropriate tracking details and quantities.
> 
> ![Lookup](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_WMSCount_IBI_13.png)

## Related

- [WMS Count Inventory](/bc-wms-count-inventory.md)
- [WMS Count Inventory - Prerequisites](/bc-wms-count-inventory-prerequisites.md)