---
title: "Record data sheet values"
slug: "bc-record-data-sheet-values"
description: "Record and manage data collection results efficiently with our guide on changing data sheet statuses and maintaining historical records."
tags: ["BC", "Business Central", "Food", "Task"]
updated: 2026-06-25T09:59:16Z
published: 2026-06-25T09:59:16Z
canonical: "docs.staedean.com/bc-record-data-sheet-values"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Record data sheet values

As data collection procedures are completed, record the results of these activities. These results are maintained as historical data for a master record and can also generate alerts.

## Steps

1. In the search box, enter **Open Data Sheets**, and then choose the related link.
2. Open the relevant data sheet.

When a data sheet is initially generated, its status is set to **Pending**. You cannot enter information on the data sheet until you start it.
3. On the **Actions** tab, in the **Functions** group, choose **Change Status**. The **Data Sheet Status Change** page appears.

In the **New Status** field, the **In Progress** option is preselected as a default.
4. Choose **Yes**.

> [!NOTE]
> Notes
> 
> If the data sheet is generated from a production order, you may need to start the individual activities on the **Lines** FastTab by choosing **Start Production Order Line**.
5. Record data collection results on the data sheet lines.

The **Actual Date** field for each data sheet line is updated automatically when you enter a result. You can manually override this setting if necessary. The **Actual Time** field is left blank.
6. Fill in the actual time at which data collection activities occurred.

If a data collection activity is set up to recur regularly, the program automatically adds a new line to the data sheet. The schedule date and time of this line are determined by the data collection line's recurrence settings.

Once all data collection results are recorded, complete the data sheet.

> [!NOTE]
> Notes
> 
> If the data sheet was generated from a source document, that document must be posted before the data sheet can be completed.
7. On the **Actions** tab, in the **Functions** group, choose **Change Status**.

In the **New Status** field, the **Complete** option is preselected as a default.
8. Choose **Yes**. The data sheet is completed.

## Related

- [Execute process-data collection activities](/bc-execute-process-data-collection-activities.md)
- [Create data sheets from source documents](/bc-create-data-sheets-from-source-documents.md)
- [Create data sheets from log groups](/bc-create-data-sheets-from-log-groups.md)