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Purchase receipt quality process

  • Published on Jun 25, 2026
  • 1 minute(s) read
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Story

Ricardo is a dedicated quality engineer at Cronus International Ltd. He has a delivery against a purchase order and wants to perform a quality check on the receipt to either accept or reject the received goods.

Pre-requisites

  • Microsoft Dynamics 365 Business Central

  • Cronus International Ltd. demonstration database

  • STAEDEAN Quality Management demo set

Tasks

Create a question list

  1. Choose the  icon (Alt+Q).

  2. Type Question List.

  3. Create new questions.

Create a measurement template for purchase rrceipts

  1. Choose the    icon (Alt+Q).

  2. Type Measurement Templates.

  3. Create a template for Purchase Receipt:

    • Set Sample Method = Percentage.

    • Set Sample Factor = 10.

Note

An organization can have several templates for a single process depending on the type of quality the organization performs.

Define item-vendor quality combinations

  1. Choose the   icon (Alt+Q).

  2. Type Item Templates.

  3. Specify the Item No. and Vendor No. and add the template. This setting is useful when an organization has several quality settings based on items.

Example - Item-vendor quality combination

S. No.

Item No.

Vendor No.

Customer No.

Meas. Temp. Code

1

1924-W

10000

-

Purch. Rcpt.

Scenario 1

For item 1924-W and Vendor 10000, whenever a purchase receipt is registered, the "Purch. Rcpt." measurement template is used by default.

Define item category-vendor quality combinations

  1. Choose the  icon (Alt+Q).

  2. Type Item Category Templates.

  3. Specify the Item Category and Vendor No. and add the template. This setting is useful when an organization wants to generalize the quality setting for an item category and vendor combination.

Example - Item category-vendor quality combination

S. No.

Item Category

Product Group

Vendor No.

Customer No.

Meas. Temp. Code

1

Furniture

Purch. Rcpt.

Scenario 2

For item category "Furniture" and Anywhere Mobility Solutions product group with Anywhere Mobility Solutions vendor or customer, whenever a purchase receipt is registered, the "Purch. Rcpt." measurement template is used by default.

Validate incident and check sheet

  1. Create a purchase order with Vendor 10000 and item 1924-W with quantity 100.

  2. Post the receipt.

  3. An incident is created with the following information:

    • Item No. = 1924-W

    • Vendor No. = 10000

    • Source No. = Purchase Receipt No.

    • Source Quantity = Receipt Quantity

  4. A measurement and check sheet are created.

View incident entries

  1. To view and validate incident entries, choose the  icon (Alt+Q).

  2. Type Measurements to open the list of measurements.

  3. Type Check Sheets to open the list of check sheets.

You can also view or create measurements from the Incidents list page.