---
title: "Purchase Order Receipt - Process"
slug: "bc-purchase-receipt-process"
description: "Streamline your Purchase Order receipt process in Microsoft Dynamics 365 BC with step-by-step guidance for efficient order management and tracking."
updated: 2026-06-25T09:59:03Z
published: 2026-06-25T09:59:03Z
canonical: "docs.staedean.com/bc-purchase-receipt-process"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Purchase Order Receipt - Process

## Process flow

The Purchase Order receipt process supports order-based goods receipt, without the use of bins and warehouse documents.

![Overall Process Flow](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseReceipt_Process.png)

## Steps

> [!NOTE]
> Make sure you have already set up the [prerequisites](/business-central/docs/bc-purchase-receipt-prerequisites) for this process.

1. Select the Purchase Order Receipt menu button.

![PurchReceiptStep5](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseReceiptStep5.png)
2. The following page appears. Enter location BLUE, or use **F6=Lookup** to select the location from a list. Confirm with **F4=OK**.

![PurchReceiptStep6](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseReceiptStep6.png)
3. Enter the purchase order number or use **F6=Lookup** to view purchase orders not yet fully received. Confirm with **F4=OK** and continue with step 7, or go through **F8=Select Vendor**.

![PurchReceiptStep7](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseReceiptStep7.png)

### Intermezzo: Use of F8=Select Vendor

1. If the order number in the previous step is unknown, select a vendor to view their open orders. Press **F8=Select Vendor**.

![PurchReceiptStep8](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseReceiptStep8.png)
2. Enter vendor number 30000 Coolwood Technologies, or press **F6=Lookup** to select the vendor from a list. This list contains only vendors with open orders. Confirm with **F4=OK**.

![PurchReceiptStep9](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseReceiptStep9.png)
3. In the next page, enter the order number from the vendor, or use **F6=Lookup** to show the list of open orders from the previously selected vendor.

![PurchReceiptStep10](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseReceiptStep10.png)

### Order details

1. Enter a packing slip number and confirm with **F4=OK**.

![PurchReceiptStep11](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseReceiptStep11.png)
2. Next, enter the receipt date. The current date is shown by default. Confirm with **F4=OK**.

![PurchReceiptStep12](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseReceiptStep12.png)
3. After confirming the receipt date, the purchase order header in Microsoft Dynamics 365 Business Central is updated.

> [!NOTE]
> **Note** To see the result in D365 BC, open your purchase order. The **Posting date** is populated with the entered receipt date. The **Vendor Shipment No.** is updated with the packing slip number.
> 
> ![PurchReceiptStep13](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseReceiptStep13.png)

### Order lines

1. The next pages handle the order lines. Scan an incorrect item number (for example, 70003) and confirm. Notice the error message.

![PurchReceiptStep14](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseReceiptStep14.png)
2. Enter a valid item number, or use **F6=Lookup** to show the order lines. Confirm with **F4=OK**. Select the first line, FF-100, which is not tracked.

![PurchReceiptStep15](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseReceiptStep15.png)
3. The next page requests the quantity to receive. Enter a quantity larger than ordered.

![PurchReceiptStep16](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseReceiptStep16.png)
4. Enter a quantity to receive of 10 and continue with **F4=OK**.

![PurchReceiptStep17](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseReceiptStep17.png)
5. After confirming the quantity, the purchase order line is updated.

> [!NOTE]
> **Note** To see the result in D365 BC, got to the purchase order line. It is updated with the entered quantity.
> 
> ![PurchReceiptStep18](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseReceiptStep18.png)
6. The process returns to the scan item step, allowing the next line to be handled. Press **F6=Lookup** to view the order lines. Notice that the **Qty. to Receive** and the **Quantity outstanding** are updated.

![PurchReceiptStep19](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseReceiptStep19.png)

### Item tracking

1. The next step asks for the lot number. Enter one (Lot001.demo) or leave it blank to generate a new lot when updating the line. Press **F4=OK** to continue.

![PurchReceiptStep20](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseReceiptStep20.png)
2. After the lot number, enter the quantity. Enter a quantity of 15 and press **F4=OK** to proceed.

![PurchReceiptStep21](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseReceiptStep21.png)
3. When the quantity is confirmed, the purchase order line is updated.

> [!NOTE]
> **Note**
> 
> To see the result in D365 BC, select the second line and in the subpage line items, select **Item tracking lines** to show the related item tracking lines. ![ANY_PurchaseREceiptStep22.png](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseREceiptStep22.png)
> 
> The item tracking window shows the same amount assigned to the entered lot.
> 
> ![PurchReceiptStep23](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseReceiptStep23.png)
4. The process returns to the scan item step. Enter item 80102-T or select it from the lookup activity.

![PurchReceiptStep24](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseReceiptStep24.png)
5. The next step asks for the serial number. Enter one (Serial001.demo) or leave it blank to generate a new serial number when updating the line. Press **F4=OK** to continue.

![PurchReceiptStep25](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseReceiptStep25.png)
6. After confirming the serial number, the purchase order line is updated.

> [!NOTE]
> **Note** To see the result in D365 BC, select the third line and in the subpage line items, select **Item tracking lines** to show the related item tracking lines.![](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseREceiptStep22.png)
> 
> The item tracking shows that the new serial number is added.
> 
> ![PurchReceiptStep26](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/ANY_PurchaseReceiptStep26.png)

## Related

- [Purchase Order Receipt](/bc-purchase-receipt.md)
- [Purchase Order Receipt - Prerequisites](/bc-purchase-receipt-prerequisites.md)