---
title: "Project resources"
slug: "bc-project-resources"
description: "Track project costs and resource usage in Microsoft Dynamics 365 Business Central, and optimize pricing strategies for efficient project management."
updated: 2026-06-25T09:59:10Z
published: 2026-06-25T09:59:10Z
canonical: "docs.staedean.com/bc-project-resources"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Project resources

## Use resources for projects

Record resource usage in the project to track costs, prices, and the work types linked to projects.

> [!NOTE]
> Note
> 
> You can also purchase external resources, for example, to invoice a vendor for work delivered. For more information, see Record Purchases.

## Assign resources to projects

Assign resources to projects by creating project planning lines with type **Resource**. Select a **Resource Group** or a specific resource, specify the quantity of hours, and select a work type to assign the resource to the project task.

## Record resource usage for a project

1. Adjust the **Quantity to Post** if required.
2. Release the planning line and use the **Post** action to record the usage.

## Adjust resource prices

Microsoft Dynamics 365 Business Central supports various pricing strategies, ranging from one-price-fits-all models to special price agreements with specific customers, groups of customers, or special offers during a sales campaign. For example, offer a special price on a project under the following conditions:

- When it is for a minimum quantity.
- It is for a certain type of item.
- It is created during a specific period of time.

To use a basic pricing model, specify a unit price for an item or resource. That price is always used on projects. For more advanced models (for example, when running a sales campaign with special prices) specify criteria on the **Sales Prices** page. You can offer special prices based on combinations of the following:

- **Customer**
- **Item**
- **Unit of Measure**
- **Minimum Quantity**
- **Date ranges that define when the prices are valid**

After you set up special prices, Microsoft Dynamics 365 Business Central automatically calculates the best price on sales and purchase documents and on project and item journal lines.

### The new pricing experience in Microsoft Dynamics 365 Business Central

You need to start this pricing experience in **Feature Management** (in Q2 2023 (update 22) this experience will be standard). When started, select a **Default Sales Price List** and a **Default Purchase Price List** in **Projects Setup**. In the purchase price list, also specify the costs for resources and resource groups when different from the cost on the **Resource card**.

## Related

- [Design details](/bc-design-details-pcs.md)
- [Project Control Suite](/bc-project-control-suite.md)