---
title: "Post maintenance costs from a purchase document"
slug: "bc-post-maintenance-costs-from-a-purchase-document"
description: "Learn how to post maintenance costs from a purchase order, affecting the general ledger, with step-by-step instructions for efficient management."
tags: ["BC", "Business Central", "Food", "Task"]
updated: 2026-06-25T09:59:11Z
published: 2026-06-25T09:59:11Z
canonical: "docs.staedean.com/bc-post-maintenance-costs-from-a-purchase-document"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Post maintenance costs from a purchase document

You can post the materials and outside contract labour used for a work order from a purchase document. When posted from a purchase document, maintenance costs always affect the general ledger.

The following steps describe how to post maintenance costs from a purchase order. The same procedure applies to credit memos and invoices. For simplicity, only a purchase order is described in detail.

## Steps

1. In the search box, enter **Purchase Orders**, and then choose the related link.
2. Open the purchase order that the work order relates to.
3. Select a purchase line and in the **Type** field choose either **G/L Account** or **Item**.
4. If the purchase line is for an item, enter an item number in the **No.** field.
5. In the **Work Order No.** field, enter a work order number.
6. In the **Maintenance Entry Type** field, choose the type of maintenance cost you are recording.

When the maintenance entry is for nonstock materials or contract labour, the program automatically fills in the **No.** field with a default G/L account from the assigned work order.
7. If the maintenance entry is for contract labour, fill in the **Maintenance Trade Code** field.
8. In the **Quantity** field, enter the number of units you have been invoiced for.
9. In the **Direct Unit Cost** field, enter the cost of one unit invoiced, if necessary.
10. Post the order.

When a purchase line for an item with an assigned work order is posted, the quantity of the item specified on the line is received into inventory, then automatically adjusted out of inventory to reflect its use in the associated work order.

## Related

- [Maintenance costs](/bc-maintenance-costs.md)
- [Execute maintenance](/bc-execute-maintenance.md)