--- title: "Create project quotes and update the budget" slug: "bc-create-project-quotes-and-update-the-budget" description: "Learn to manage project quote versions in Microsoft Dynamics 365, from creating quotes to modifying budgets and restoring archived versions." tags: ["Walkthrough"] updated: 2026-06-25T09:59:11Z published: 2026-06-25T09:59:11Z canonical: "docs.staedean.com/bc-create-project-quotes-and-update-the-budget" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.staedean.com/llms.txt > Use this file to discover all available pages before exploring further. # Create project quotes and update the budget In this walk-through, you learn about handling project quote versions by creating a new version of a project quote budget from the current or a previous budget version. It illustrates the following tasks: - Creating a project quote from an opportunity. - Inserting a template and modifying the calculation. - Sending a project quote. - Creating a new version of a project quote budget. - Restoring a previously archived version of a project quote. ## Prerequisites To complete this walk-through, you need: - Microsoft Dynamics 365 Business Central. - CRONUS International Ltd. demonstration database. - STAEDEAN Industrial Equipment Manufacturing RapidStart demo set. ## Story David is the dedicated sales representative for projects at CRONUS International Ltd. After a first discussion with a sales lead and a discovery on the requirements, David creates a project quote from the sales opportunity. He selects the project template closest to the customer requirements, modifies the details to finalize the first version of the calculation, and sends the project quote to the prospect. Based on the prospect's responses, David creates a new version of the project quote, makes the required adjustments, and re-sends it. When the prospect decides the original version was better, David restores that version and, after obtaining the prospect's signature, changes the state of the project quote to **Order**. ## Setting up the sample data The Industrial Equipment Manufacturing demo set requires some additional setup. **Templates**: this walk-through assumes the company works with templates to create projects and project quotes. This is an alternative to starting in the planning state and building a project from elements and activities. **Opportunity**: the walk-through assumes David has an opportunity pending. Use an existing opportunity or add a new one: 1. Type **Opportunity List** in the search box to open the opportunity list: Departments/Sales & Marketing/Marketing/Opportunity List. 2. Select an existing opportunity and click **Edit** to open the card, or click **Create Opportunity** in the ribbon to start the opportunity wizard. Once created, continue with the first step in the walk-through. ## Process Industrial Equipment Manufacturing adds additional actions to the **Opportunity** to create or open a project quote directly from the opportunity. ### Steps - Create a project quote from an opportunity 1. Type **Opportunity List** in the search box to open the opportunity list: Departments/Sales & Marketing/Marketing/Opportunity List. Locate the opportunity prepared in the sample data. 2. Click **Edit** to open the opportunity and select the **Actions** tab. 3. Click **Assign Project Quote** in the ribbon of the **Actions** tab. 4. A **Project card** opens with the customer or contact details of the opportunity. > [!NOTE] > **Note** > > - If you selected a **Bill-to Contact** only (for which no **Bill-to Customer** exists yet), also specify a **Customer Template**. Use the **Show More Fields** option to make the **Customer Template** field visible. > - The **Project card** shows the **Opportunity No.** field with the linked opportunity number, and the **Project Status** field showing the type **Quote**. > - The **Opportunity card** shows **Sales Document Type**: **Proj*ect Quote****, and* ***Sales Document No.****: the project number just created. Click* ***Show Project Quote*** *to open the linked project quote.* You have now created a project quote. The next step is to complete the project quote header with project tasks by inserting a template. ### Steps - Insert a template in the project quote and modify the calculation A template quickly creates a project quote or project. The base template completes the project header. Specify a master template to insert the project task structure and an invoice template to set the invoicing method and schedule for a fixed price invoicing method. 1. In the project quote created in the previous step, locate the **Base Template** field and select a base template code from the lookup list. 2. Tab to the next field and note the process of inserting the project task structure. Microsoft Dynamics 365 Business Central recalculates the filters for the grouping levels in the project task structure. 3. Click **Tasks** in the ribbon to open the **Project Task Lines** page as inserted from the master template. 4. To adjust the budget lines, use one of two methods: - From the **Project Task List**, click **Budget** in the ribbon or in the **Project Task Information** fact box to modify budget lines per project task. - From the **Project card**, click **Budget** from the ribbon and select the active budget. Then click **Budget** from the ribbon to list all budget lines for the active budget. 5. To show the budget totals for your project quote, open the **Summary** page from the **Project card** ribbon. You have now created a project task structure and reviewed and updated the budget lines. ### Steps - Send a project quote When the project quote is complete, send a copy to the customer or contact: 1. In the **Quoted Projects** list, select the project for which you completed the project quote. Click **Edit** in the ribbon to open the card. 2. Select the **Report** tab to show the **Print Project Quotation** action. 3. Click this action to preview or print the project quotation report. > [!NOTE] > **Note** The details per project task depend on the invoicing method. **Fixed Price** shows only the amount in the header. **Time & Material** (and **Delivery**) shows the detailed price per project task with the total amount in the header. The project quote has now been printed and sent to the customer or contact for approval. ### Steps - Create a new version of a project quote budget When the customer responds with additional or changed requirements, create a new version of the project quote budget from the **Project Budget** page: 1. In the **Quoted Projects** list, select the project sent to the customer. 2. Select **Projects** > **Project Budgets**. 3. On the **Project Budget** page, select **Process** > **Create New Budget** to open the wizard and answer the following questions: 1. From which budget do you want to copy? Copy from the current budget or from an earlier one if it exists. 2. Describe your budget: provide a short description for the new budget. 3. Activate the budget when I click Finish? This makes the new budget the active budget (default = **true**). 4. This budget is used for forecasting: When **true**, a new forecast calculation is automatically based on this budget. 4. The **Project Budget No.** field in the project header shows the number of the active budget. Modify the current project quote as required and send it to the customer for approval: - In the project quote header, set the **Won/Lost** field to **Lost** and select a **Reason Code**. - Use the **Change Status** action to convert the project quote into a completed project. ## Related - [Industrial Equipment Manufacturing Apps](/bc-industrial-equipment-manufacturing-apps.md)