---
title: "Absence registration"
slug: "bc-absence-registration"
description: "Manage future absences effectively with resource tasks, capacity planning, and streamlined registration for holidays and sick leave. Optimize your resource management today!"
tags: ["Video"]
updated: 2026-06-25T11:17:16Z
published: 2026-06-25T11:17:16Z
canonical: "docs.staedean.com/bc-absence-registration"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staedean.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Absence registration

One of the added values of Resource Management is that it provides a complete view on resource availability.

**Future Absence Registration** plans absences in the future (for example, time off or holidays. These absence entries lower the resource capacity on the planned dates and appear in the **Resource Availability** page as Capacity) Absence.

When you register a future absence such as a holiday, a resource task is created with an assignment for the resource. When the absence is actually consumed, select this resource task in the time sheet to confirm the actual dates and hours. Ad-hoc absences such as sick leave are only registered through the time sheet by using a common task of the type **Resource**.

## Product video

[Video Player](https://staedean.twentythree.com/v.ihtml/player.html?source=share&photo%5fid=82848369)

## Setup

### Steps - Set up cause of absence

In the **Cause of Absence** table, mark the causes for which a resource task must be created:

1. Choose the ![](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/Copy%20of%20search_small.png) icon, enter **Cause of Absence**, and then choose the related link.
2. Check or uncheck the **Create Absence Task** column.

An absence task is typically created for those causes of absence that are planned in advance.

### Steps - Set up resource capacity

To use resource absence planning, set the capacity per resource:

1. Choose the ![](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/Copy%20of%20search_small.png) icon, enter **Resource Capacity**, and then choose the related link.
2. Select a resource.
3. Select **Planning** > **Set Capacity**.
4. Specify the period by selecting a **From Date** and a **To Date**.
5. Select a **Work Hour Template** to set the number of hours per day.
6. Click the **Update Capacity** action to start the calculation.

### Steps - Calculate resource capacity

Alternatively, use the **Calculate Resource Capacity** task. This task assumes that work hour templates are set per resource.

1. Choose the ![](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/Copy%20of%20search_small.png) icon, enter **Calculate Resource Capacity**, and then choose the related link.
2. On the request page, specify the period by selecting a **From Date** and a **To Date**.
3. Optionally select a resource or resource type.
4. Click **OK** to start the calculation. The task cycles through all resources (as per the filter). When it finds a **Work Hour Template** for the resource, it sets the capacity for the selected period.

## Process

### Steps - Request future absence

To request a future absence:

1. Choose the ![](https://cdn.document360.io/da662430-6a41-47b1-8c7e-7e4ac37a9756/Images/Documentation/Copy%20of%20search_small.png) icon, enter **Absence Entries**, and then choose the related link.
2. On the **Absence Entries** page, select **New**.
3. On the **Absence card**, specify the following fields:

| Field | Description |
| --- | --- |
| Document No. | Automatically assigned based on the number series set in **Resource Setup**. |
| Resource No. | Select the resource code for which the absence is requested. |
| Resource Name | Copied automatically from the **Resource No.** |
| Posting Date | The date the absence request was made. Defaults to the work date. |
| Cause of Absence Code | Select a cause of absence code. Only codes marked as **Create Absence Task** in the **Cause of Absence** setup are shown. |
| Description | Automatically copied from the cause of absence code. |
| From Date | Select the date on which the absence starts. |
| To Date | Select the date on which the absence ends. Use the assist edit in the **To Date** field to open the **Absence Details** page where you can specify the number of hours per day. When nothing is specified, the resource capacity per day is used. |
| Total No. of Hours | Calculated total number of hours for the absence, as described above. |

### Absence comments

To further explain the reasons for an absence request, use the comments sheet from the **Absence card** > **Related** > **Comments**.

## Related

- [Resource Management](/bc-resource-management.md)